Public Notices Dec. 15, 2016 Todd County Commissioners
Minutes
Todd County Board of Commissioners
october 4, 2016
Public Comment
Steve Beck addressed the County Board on the areas of budget preparation transparency compliments and Coordinator/Administrator concerns.
Call to Order
The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 4th day of October, 2016 at 9:00 a.m. The meeting was called to order by Chairperson Becker. The meeting was opened with the Pledge of Allegiance. All Commissioners present with Commissioner Kircher absent.
Approval of Agenda
On motion by Erickson and seconded by Neumann, the following motion was introduced and adopted by unanimous vote. To approve the agenda with the addition of 4.6 Excluded Bingo Permit.
Routine Business
On motion by Kneisl and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Auditor Warrants number 228066 through 228213 in the amount of $994,521.53.
On motion by Kneisl and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants number 44390 through 44481 in the amount of $119,173.88.
On motion by Erickson and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Health & Human Services Warrants number 69253 through 69407 in the amount of $89,083.33 and number 511699 through 511724 in the amount of $31,776.47.
On motion by Neumann and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner’s Meeting Minutes for July 5, 2016 and July 19, 2016 as read.
On motion by Kneisl and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To adopt the Todd County Election Emergency Plan as presented with future revisions made as deemed as necessary by the Todd County Auditor-Treasurer. A copy of the plan is on file in the Auditor-Treasurer’s Office.
On motion by Kneisl and seconded by Neumann the following resolution was adopted by unanimous vote:
EXCLUDED BINGO
PERMIT - TODD
COUNTY COUNCIL
ON AGING
WHEREAS, the Todd County Board of Commissioners are establishing their approval for an Excluded Bingo Permit for the Todd County Council On Aging through this resolution;
NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a one day Excluded Bingo Permit for the Todd County Council On Aging to hold bingo at The Clarissa Ballroom in Eagle Valley Township at the address 19281 Kotter Road, Clarissa, MN on October 30, 2016.
Auditor-Treasurer’s Office
On motion by Neumann and seconded by Erickson the following resolution was adopted by unanimous vote:
RESOLUTION
AUTHORIZING
ISSUANCE AND SALE OF GENERAL
OBLIGATION
REFUNDING BONDS, SERIES 2016
NOW, THEREFORE BE IT RESOLVED, by the Board of County Commissioners (the “Board”) of Todd County, Minnesota (the “County”), as follows:
SECTION 1. PURPOSE. It is hereby determined to be in the best interests of the County to issue its General Obligation Refunding Bonds, Series 2016 (the “Bonds”), pursuant to Minnesota Statutes, Chapter 475, to refund all or a portion of the 2019 through 2026 maturities of the County’s General Obligation Bonds, Series 2011, dated, as originally issued, as of May 12, 2011 (the “Refunded Bonds”).
SECTION 2. TERMS OF PROPOSAL. Public Financial Management, municipal advisor to the County, is hereby authorized to prepare a form of Notice of Sale for the Bonds and solicit bids for the Bonds on behalf of the County on a competitive basis.
City of Long Prairie
On motion by Kneisl and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To decline the written request from the City of Long Prairie to abate the County’s portion of taxes on 16 taxable parcels located within the City in support of the City’s 2016 FTTH Broadband Communications Network.
Hands of Hope
On motion by Erickson and seconded by Kneisl the following resolution was adopted by unanimous vote:
2016 DOMESTIC
VIOLENCE
AWARENESS MONTH PROCLAMATION
FOR TODD COUNTY
WHEREAS, Our homes should be a place of warmth, love, safety, and security, and for most of us, home and family are indeed among our greatest blessings;
WHEREAS, domestic violence is a serious crime that terrorizes one’s home which affects people, regardless of race, age, religion, income level gender or occupation, and is happening in Todd County;
WHEREAS, The crime of domestic violence violates an individual’s privacy, dignity, security, safety, and humanity, due to the systematic use of physical, emotional, verbal, sexual, psychological, and economic control and abuse;
WHEREAS, Domestic violence costs the nation over $12.5 billion annually in medical expenses, police and court costs, shelters and foster care, sick leave, absenteeism, and loss of productivity. In Todd County, Hands of Hope Resource Center has served over 320 men, women and children to date in 2016.
WHEREAS, A coordinated community effort is needed to address this crime; a coalition of organizations including law enforcement, prosecution, victim services, health care providers, the clergy, social services and concerned citizens to address this recurring crisis;
NOW, THEREFORE BE IT RESOLVED, In recognition of the important work done by Hands of Hope Resource Center, we the commissioners of Todd County do hereby proclaim the month of October 2016 as Domestic Violence Awareness Month and urge all citizens to work with Hands of Hope Resource Center in eliminating domestic violence in our communities.
Central Minnesota Housing Partnership
On motion by Erickson and seconded by Kneisl the following motion was introduced and adopted by unanimous vote: To approve the Subordination of the Todd County Mortgage (recorded as document #398753) on the Reichert Place Apartments.
Planning & Zoning
On motion by Neumann and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote:
FINAL PLAT APPROVAL - “SUNSET VIEW DEVELOPMENT” SUBDIVISION
WHEREAS, Applicant Michael and Pattie Tiemann applied to subdivide a property that is part of Govt. Lot 7 in Section 26 of Birchdale Township with the plat to be known as Sunset View Development,
WHEREAS, The Sunset View Development Plat consists of one residential lots of 1.17 acres located in the Shoreland Zoned District of Little Birch lake,
WHEREAS, On June 2, 2016 the Todd County Planning Commission recommended the following property be considered for Subdivision pursuant to Todd County Subdivision Regulation and Ordinance:
Section 26 TWP-127 Range - 33 That part of Government Lot Seven (7) of Section Twenty-six (26), Township One Hundred Twenty-seven (127), Range Thirty-three (33) described as follows: Commencing at the Northeasterly corner of Lot 6, Beaver Point Lakeshore Lots Second Addition, according to the plat thereof recorded in the Office of the County Recorder of Todd County, Minnesota; thence North 36 degrees 29 minutes 00 seconds East (assumed bearing) along a line being the Northeasterly extension of the East line of said Lot 6 a distance of 129.00 feet; thence North 08 degrees 12 minutes 00 seconds East a distance of 119.76 feet; thence North 25 degrees 05 minutes 00 seconds East a distance of 86.00 feet to the point of beginning of the land to be described; then continuing along said line North 25 degrees 05 minutes 00 seconds East a distance of 86 feet; thence North 59 degrees 57 minutes 53 seconds East a distance of 79.56 feet; thence North 56 degrees 35 minutes 00 seconds East a distance of 150.00 feet; thence South 30 degrees 18minutes 35 seconds East a distance of 189.94 feet; thence South 35 degrees 09 minutes 23 seconds West a distance of 135.11 feet; thence South 88 degrees 36 minutes 39 seconds West a distance of 122.23 feet; thence North 54 degrees 20 minutes 12 seconds West a distance of 103.12 feet; thence North 68 degrees 17 minutes 35 seconds West a distance of 45.87 feet to the point of beginning, Todd County, Minnesota (“the Premises”). Total of 1.17 acres
WHEREAS, On June 21, 2016 the Todd County Board of Commissioners considered the Preliminary Plat for the above described property and approved the Sunset View Development Preliminary Plat (Subdiv_2016-04) with no conditions.
WHEREAS, the Planning & Zoning Department has completed the necessary final plat review and find that all items required for final plat approval have been completed.
NOW, THEREFORE BE IT RESOLVED, the final plat of “Sunset View Development” subdivision be approved as presented.
South Country Health Alliance
Leota Lind presented a report on South Country Health Alliance activities to the County Board.
Health & Human Services
On motion by Erickson and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the purchase to expand the existing Todd County electronic data management system to the Family Services Unit.
On motion by Neumann and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To accept the intent of Kali Christensen to retire effective December 31, 2016.
On motion by Erickson and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the request for TCHHS to recruit and hire a Social Worker, to fill the position that will be left vacant by the retirement of Kali Christensen.
On motion by Kneisl and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To accept the intent of Barb Wessel to retire effective date to be determined in the near future.
On motion by Kneisl and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the request for TCHHS to recruit and hire a Social Worker, to fill the position that will be left vacant by the retirement of Barb Wessel.
Human Resources
On motion by Erickson and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve purchasing NeoGov recruitment software license for the initial cost of $7,250, and the subsequent annual cost of $4,250.
On motion by Erickson and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To adopt the County General Records Retention Schedule-Human Resources Records.
Closed Session
Chairperson Becker announced that the meeting would proceed into a Closed Session to discuss matters of an employee subject to the authority of the County Board regarding separation from employment. This meeting is being held pursuant to Minnesota Statute Section 13D.05 Subd. 3(b) attorney-client privilege. Therefore, the meeting is being closed so the County Board can make an informed decision with the advice of counsel; that advice cannot be freely given where the opponent can listen; that tax dollars are at stake in the event of a poor or uninformed decision; that nothing beyond the specific matter justifying the closure will be discussed.
The meeting was closed at 10:27 a.m. Closed Session was held within the small Commissioner’s Room.
On motion by Neumann and seconded by Kneisl, the meeting was reopened at 11:30 a.m.
Auditor-Treasurer Report
Reminder of the AMC Fall Meeting on October 28. Discussion of potential TNT date selection.
Commissioners’ Report
The Commissioners reported on the meetings they had attended.
Coordinator’s Report
Discussion with the County Board on inquiring about implementing an electronic timeclock system.
Adjourn
Commissioner Becker recessed the meeting until October 18, 2016.
AUDITOR WARRANTS
Vendor Name $ Amount
AMERICAN HERITAGE
BANK $3,108.00
COMPUTER PROS. 4,473.00
LONG PRAIRIE SANI-
TATION INC 3,261.79
NO NAME CONSTRUC. 2,000.00
PHEASANTS FOREVER 2,750.00
ROBERT R. SCHROEDER
CONST. INC. 121,780.01
STRUCTURAL
SPECITALTIES INC 106,962.93
TODD SOIL & WATER
CONS DIST 55,973.00
Payments less than
$2,000 10,565.60
AMERICAN HERITAGE
BANK 63,396.67
BIG BIRCH LAKE
ASSOCIATION 5,265.06
CARD SERVICES
COBORNS 3,905.04
EISNER (HINNENKAMP)/
ROSALIE 5,871.60
FLEET SERVICES/
WEX BANK 5,290.20
GENE-O’S COUNTRY-
SIDE REST LLC 7,337.01
GOULD/RHONDA M 2,412.00
HILLMER/DAVID 5,644.43
LONG PRAIRIE OIL
COMPANY 2,916.25
MADDEN GALANTER
HANSEN, LLP 2,044.68
MN DEPT OF FINANCE 8,098.00
MORRISON COUNTY 28,622.75
Prairie Lakes Muni.
Solid Waste Auth 59,924.32
STEP 5,525.50
Payments less than
$2,000 7,126.22
ALLIANCE BUILDING
CORP. 22,691.18
FARMERS STATE
BANK 30,364.25
GREAT RIVER REG.
LIBRARY 85,418.50
HARDRIVES INC 3,853.13
MINNESOTA POWER
& LIGHT 13,938.32
PETERS & CHURCH-
WELL 3,281.00
SANOFI PASTEUR INC 3,969.37
STAPLES ADVANTAGE 2,755.63
VOYANT COMMUNI-
CATIONS, LLC 3,525.75
WATERGUARDS, LLC 14,994.00
WONDERLICH/
SCOTT A 4,351.50
Payments less than
$2,000 10,338.03
AMERICAN HERITAGE 7,332.05
BIG BIRCH LAKE
ASSOCIATION 4,670.32
CITY OF ST CLOUD 4,531.17
HOLECEK/ESTATE
OF HELEN 5,100.18
LARSON/JEFF 7,689.00
LONG PRAIRIE OIL CO. 3,988.75
RESOURCE TRAINING
AND SOLUTIONS 230,239.50
Payments less than
$2,000 7,235.84
Total $994,521.53
COMMISSIONER WARRANTS
Vendor Name $ Amount
CENTRACARE HEALTH
LONG PRAIRIE $2,767.25
CENTRAL SPECIALTIES
INC 2,703.98
HILLYARD 2,714.11
IMPACT TECH. 2,547.00
M-R SIGN CO. INC 2,866.13
MORRISON CO PUBLIC
HEALTH SERV 4,417.82
MOTOROLA SOLUTIONS
CREDIT CO LLC 57,330.30
RELIANCE TELEPHONE
INC 2,605.61
SUMMIT COMPANIES 5,538.00
TODD CO PUB. WORKS 6,600.00
TURNKEY/THREE
SQUARE MARKET 2,570.43
Payments less than
$2,000 26,513.25
Total $119,173.88
HEALTH & HUMAN SERVICES WARRANTS
Vendor Name $ Amount
BRENNY FUNERAL
CHAPEL, STAPLES 7,000.00
CDW GOV’T. INC 3,625.28
DHS - MSOP- MN SEX
OFFENDER PROG. 6,845.00
DHS - SWIFT 16,086.53
RURAL MN CEP INC 16,071.34
150 PAYMENTS LESS
THAN $2,000 39,455.18
Total $89,083.33
Vendor Name $ Amount
CENTRAL MN MENTAL
HEALTH CTR 3,960.00
KINDERCARE ED. LLC 3,010.00
MERIDIAN SERVICES
INC 4,000.07
MID MINNESOTA DRUG
TESTING INC 3,060.00
NORTH HOMES CHILD.
& FAMILY SRVS 6,939.35
NORTHERN PINES
MENTAL HLTH CTR 3,854.00
Payments less than
$2,000 6,953.05
Total $31,776.47
On a motion by Erickson and seconded by Kircher, the preceding minutes of the County Board meeting held October 4, 2016 were duly approved by unanimous vote at the Todd County Board of Commissioners at the Regular Board Meeting held on December 7, 2016.
Witness my hand and seal:
Barb Becker, Todd County Board Chairperson
Denise Gaida, Todd County
Auditor-Treasurer
50pnc
Minutes
Todd County Board of Commissioners
october 18, 2016
Public Comment
John Poston, Republican Candidate for State Representative 9A, presented campaign issues to support on behalf of Todd County.
Call to Order
The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 18th day of October, 2016 at 9:00 a.m. The meeting was called to order by Chairperson Becker. The meeting was opened with the Pledge of Allegiance. All Commissioners present with Commissioner Erickson absent.
Approval of Agenda
On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote. To approve the agenda as presented.
Routine Business
On motion by Kircher and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants number 44482 through 44617 in the amount of $192,106.20.
On motion by Kneisl and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the Health & Human Services Warrants number 511725 through 511819 in the amount of $153,182.80.
On motion by Neumann and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner’s Meeting Minutes for August 2, 2016 and August 16, 2016 as read.
On motion by Kircher and seconded by Kneisl the following resolution was adopted by unanimous vote:
GAMBLING PERMIT FOR BROWERVILLE SPORTSMAN CLUB
WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Browerville Sportsman Club through this resolution;
NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a one day Gambling Permit for the Browerville Sportsman Club to hold a raffle at Clarissa Ballroom in Eagle Valley Township at the address 19281 Kotter Road, Clarissa, MN on March 5, 2017.
Auditor-Treasurer’s Office / PFM Group
On motion by Neumann and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote: To authorize issuance, awarding sale, prescribing the form and details and providing for the payment of $3,140,000 General Obligation Refunding Bonds, Series 2016. (Copy of full file available in the Auditor/Treasurer’s Office.)
Assessor’s Office
On motion by Kircher and seconded by Neumann the following motion was introduced and adopted by unanimous vote: To reappoint Christopher Odden as Todd County Assessor.
Staples Township Board
Members of the Staples Township Board were present to address concerns with Zoning & Permits within their township boundaries.
Todd County Ag Society
Deb Nelson, Todd County Ag Society President provided a summary of 2016 activities for the County Board to review.
Planning & Zoning
On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Preliminary Plat for Rachels Grove with the condition that the plat map be amended to correct street labeled as Douglas Street to be changed to Douglas Drive for Thomas and Kathleen Detloff Site Address: 16295 County 102 Parcel #06-0041300.
On motion by Kneisl and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Preliminary Plat for Camacho Addition with no conditions for Christopher and Holly Camacho Parcel #25-0024402.
On motion by Kneisl and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the zoning amendment request by Rudy Miller to rezone parcel 28-0022600 from R10 to AF-2.
On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To appoint Arnold Boie as Planning Commission representative for District 1 starting November 2016.
Item 10.1 Land Stewardship Award will be moved to a future meeting.
Health & Human Services
On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: - To approve the Memorandum of Understanding with NJPA for Contracting Services effective 1/1/2017 -12/31/2017.
On motion by Kircher and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: -To approve the hire of Jennifer Swanson to fill the open Support Enforcement Aide position Grade 5, Step 1 - $17.38/hr contingent upon successful completion of required background check and/or employee physical.
On motion by Kneisl and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the hire of Natalie Mejia to fill the open Eligibility Worker position at Grade 6, Step 1 - $18.42/hr. contingent upon successful completion of required background check and/or employee physical.
Human Resources
On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To authorize County Coordinator to sign NeoGov order form as presented and reviewed by the County Attorney.
On motion by Kneisl and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the transfer of $7,250 from Wages line item to Tax, Financial, Payroll, & PC Support line item.
On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by roll call vote: To approve filling the full-time position of County Coordinator in County Administration. Becker, yes; Erickson, absent; Neumann, yes; Kneisl, yes; Kircher, no.
Closed Session
Chairperson Becker asked for a motion to close the board meeting to proceed into a Closed Session to discuss matters of an employee subject to the authority of the County Board regarding separation from employment. This meeting is being held pursuant to Minnesota Statute Section 13D.05 Subd. 3(b) attorney-client privilege. Therefore, the meeting is being closed so the County Board can make an informed decision with the advice of counsel; that advice cannot be freely given where the opponent can listen; that tax dollars are at stake in the event of a poor or uninformed decision; that nothing beyond the specific matter justifying the closure will be discussed.
On motion by Kneisl and seconded by Neumann, the meeting was closed at 10:30 a.m. Closed Session was held within the small Commissioner’s Room.
On motion by Neumann and seconded by Kneisl, the meeting was reopened at 10:49 a.m.
Auditor-Treasurer Report
Real Estate Tax Day processes are wrapping up. Update provided on current Absentee Voting statistics for the upcoming General Election. The facilities committee will be having a meeting on October 28 where persons with interest on the expo building’s future are welcome to attend.
Commissioners’ Report
The Commissioners reported on the meetings they had attended.
Coordinator’s Report
The review of applicants for the Payroll Specialist position is underway. Discussion of potential attendance reservations for upcoming AMC Conferences for the Commissioners.
Adjourn
On motion by Kircher and seconded by Kneisl, the meeting was adjourned for the month of October 2016.
commissioner WARRANTS
Vendor Name $ Amount
BLOMBECK CONSTRUCT.
CO. INC 7,362.50
BROWERVILLE TRUCK
WASH/BIG BOYZ 2,822.32
CELLULAR CONCRETE
INC. 11,636.00
CENTRAL APPLI-
CATORS INC 13,598.05
EMERGENCY AUTO.
TECH 10,903.91
EPIPHANY COMM.
SERVICES 4,250.00
FARMERS STATE BANK 30,388.75
JOHNSON CONTROLS 2,974.00
M-R SIGN CO. INC 4,060.00
MN ELEVATOR INC 2,775.00
NO NAME CONSTRUC-
TION 45,800.00
REACHING SOFTWARE,
LLC 2,000.00
RTVISION INC 2,410.20
STAPLES WORLD 4,455.95
STREET STYLE 3,422.02
TASER INTERNAT’L 2,197.79
Payments less than
$2,000 41,049.71
Total 192,106.20
HEALTH & HUMAN SERVICES WARRANTS
Vendor Name $ Amount
#14471 $2,007.30
COMMUNITY AND
FAM. SRVS LLC 12,726.95
#4453 5,100.00
GERARD TREATMENT
PROGRAMS 3,121.00
HEARTLAND GIRLS
RANCH 9,115.50
HOLISTIC FAMILY
ED. SRVS 5,219.37
#1911 2,581.24
KINDRED FAMILY
FOCUS 2,801.10
LUEBESMIER/
HEATHER 2,090.00
#10746 3,062.70
MCMAHON COUNSELING
& CONSULT. SRVS 2,250.00
MINNESOTA
CONSTRUCT. INC 6,600.00
NORTHERN PINES
MENTAL HLTH CTR 24,135.00
#14162 2,419.56
PORT OF CROW WING
GIRLS HOME 5,340.00
STEP 6,748.04
# 14203 2,604.00
Payments less than
$2,000 55,261.04
Total $153,182.80
On a motion by Erickson and seconded by Kircher, the preceding minutes of the County Board meeting held October 18, 2016 were duly approved by unanimous vote at the Todd County Board of Commissioners at the Regular Board Meeting held on December 7, 2016.
Witness my hand and seal:
Barb Becker, Todd County Board Chairperson
Denise Gaida, Todd County
Auditor-Treasurer
50pnc
