Public Notices Dec. 27, 2023

Minutes of the Meeting of the Todd County Board of Commissioners held 

November 7, 2023 

 

Call to Order

The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 7ili day of November, 2023 at 9:00 AM. The meeting was called to order by Chairperson Neumann. The meeting was opened with the Pledge of Allegiance. All Commissioners were present. 

Approval of Agenda 

On motion by Becker and second by Denny, the following motion was introduced and adopted by unanimous vote: To adopt the agenda as presented. 

Consent Agenda

On motion by Noska and second by Becker, the following motions were introduced and adopted by unanimous vote: 

To approve the Todd County Board of Commissioner’s Meeting Minutes for October l 7ili, 2023 as presented. 

Hire Erica Myers for the FT Dispatcher position start date TBD, starting pay will be $22.56 Grade 6 Step 2 

Hire Karrie Feldewerd for the FT Administrative Assistant position start date TBD, starting pay will be $23.01 Grade 6 Step 3 

Hire Daniel Gaida for the PT Correctional Officer position start date TBD, starting pay will be $23 .24 Grade 6 Step 3 

Hire Katie Schultz for the FT Correctional Officer position start date TBD, starting pay will be $21.89 Grade 6 Step I 

Hire Jeremy Puff for the PT Road Deputy position start date TBD, starting pay will be $27 .65 Grade 10 Step I 

Accept the resignation of Allyssa Engfer (Full Time Deputy) effective November 14th, 2023 Approve the retirement of Marie Baron-Kelly, Paraprofessional Case Aide, effective November 1, 2023 

Approve the retirement of Teresa Scheve, Client Account Specialist, effective December 4, 2023 Approve the retirement of Pam Herding, Registered Nurse, effective December 29, 2023 Approve the resignation of Social Worker Mickey Berg effective October 23, 2023 

To approve Lisa Chapin to fill the open temporary Eligibility Worker position. Grade 6, Step 9 at 27.46. Start date: TBD 

To approve the promotion of Abigail Deters to fill the Administrative Assistant position, grade 8, Step 1 at $24.36/hour. Start date: November 8, 2023

Auditor-Treasurer

On motion by Denny and second by Noska, the following motion was introduced and adopted by unanimous rollcall vote with Becker abstaining: To approve the October 2023 Auditor Warrants number (ACH) 903523 through 903629 in the amount of $7,206,784.17 (Manual) 885 through 895 in the amount of $592,535.29 and (Regular) 241612 through 241781 in the amount of $1,411,183.31 for a total of $9,210,502.77.

On motion by Becker and second by Noska, the following motion was introduced and adopted by unanimous rollcall vote: To approve the Commissioner Warrants number (ACH) 402842 through 402875 in the amount of $45,890.28 and (Regular) 57446 through 57492 in the amount of $130,622.15 for a total of $176,512.43. 

On motion by Noska and second by Denny, the following motion was introduced and adopted by unanimous rollcall vote: To approve the Health & Human Services Commissioner Warrants number (ACH) 804652 through 804701 and (Regular) 711172 through 711230 for a total of $44,182.24. 

On motion by Denny and second by Becker, the following motion was introduced and adopted by unanimous rollcall vote: To approve the Health & Human Services SSIS Warrants number (ACH) 601072 through 601084 and (Regular) 517555 through 517577 for a total amount of $151,812.45. 

On motion by Noska and second by Denny, the following resolution was introduced and adopted by unanimous vote: 

Resolution for Classification of Tax-Forfeited Property and Requesting Approval from the Minnesota Department of Natural Resources for the Sale of Tax Forfeited Lands 

WHEREAS, the County Board of Commissioners of the County of Todd, State of Minnesota, desires to offer for sale certain parcels ofland that have forfeited to the State of Minnesota for nonpayment of taxes, and 

WHEREAS, said parcels of land have been viewed by the County Board of Commissioners and have been classified as non-conservation lands as provided for in Minnesota Statutes 282.01. 

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners hereby certifies that all parcels of land on the attached list have been viewed and comply with the provisions of Minnesota Statutes 85.012, 92.461, 282.01, Subd. 8, and 282.018, and other statues that require the withholding of tax-forfeited lands from sale. The Todd County Board of Commissioners hereby certifies that the Soil and Water Conservation Board ( of the district in which the land is located) has reviewed the attached land sale list and identified any and all non-forested marginal land and wetland. 

BE IT FURTHER RESOLVED, that the Todd County Board of Commissioners hereby request approval from the Minnesota Department of Natural Resources for the Sale of one tax forfeited parcel highlighted on the attached list. 

Todd Wadena Community Corrections

Kathy Langer, TWCC Director provided the County Board an update regarding the STS Building Project and the challenges of the current funding situation to replace the building lost by the tornado weather event. The bids for the project have been received and the time to award the contract and for construction to start is impending. MCIT Insurance and FEMA funding will support a large portion of the building project with potential for a call for gap funding needed from Todd and Wadena counties. 

TWCC will bring an update to the next possible board meeting regarding the FEMA funding award outcome and continued discussion of next steps forward. 

Public Works

The proposed purchase of a 2024 Pickup Truck was held from action to allow for research of pricing and availability with local vendors for discussion to resume at the November 21, 2023 board meeting. 

Ditch/ Ag Inspector

On motion by Noska and second by Denny, the following resolution was introduced and adopted by unanimous vote: 

HOLD HARMLESS AGREEMENT - DITCH MAINTENANCE - 

COUNTY DITCH 32

WHEREAS, Doug Carry is requesting to maintain approximately 1400 feet of County Ditch 32 that is located on his property. A Hold Harmless Agreement has been signed and submitted to the Ditch Authority, and; 

WHEREAS, an onsite inspection has been done, and; 

WHEREAS, applicant is allowed to maintain the drainage ditch to the original width, depth and grade. An improvement by lowering or widening the ditch bottom is not allowed. Sediment and vegetation can only be removed to the extent of the original ditch bottom elevation. Spoil must be side cast and leveled, staying within 16.5 feet of the ditch or moved to an approved upland site. 

NOW, THEREFORE BE IT RESOLVED, the Todd County Ditch Authority gives permission to Doug Carry to maintain approximately 1400 feet of CD32 that is located on parcel 24-0011600, Turtle Creek Twp section 11. This maintenance will be done on his property and at his own expense. 

On motion by Denny and second by Noska, the following resolution was introduced and adopted by unanimous vote: 

HOLD HARMLESS AGREEMENT - DITCH MAINTENANCE - 

COUNTY DITCH 3

WHEREAS, Chad Bosl is requesting to maintain approximately 1,740 feet of County Ditch 3 that is located on his property. A Hold Harmless Agreement has been signed and submitted to the Ditch Authority, and; 

WHEREAS, an onsite inspection has been done, and; 

WHEREAS, applicant is allowed to maintain the drainage ditch to the original width, depth and grade. An improvement by lowering or widening the ditch bottom is not allowed. Sediment and vegetation can only be removed to the extent of the original ditch bottom elevation. Spoil must be side cast and leveled, staying within 16.5 feet of the ditch or moved to an approved upland site. 

NOW, THEREFORE BE IT RESOLVED, the Todd County Ditch Authority gives permission to Chad Bosl to maintain approximately 1,740 feet of CD3 that is located on parcel 17-0002301, Little Sauk Twp section 3. This maintenance will be done on his property and at his own expense. 

On motion by Becker and second by Denny, the following motion was introduced and adopted by unanimous vote: Acting as Ditch Authority, approves the County Ditch Inspector starting the process on CD41 Maintenance Project. This will include contacting the Ditch Attorney to set a date for an Informational Meeting, and a possible drone flyover of the ditch. 

Veteran Services

On motion by Becker and second by Noska, the following motion was introduced and adopted by unanimous vote: 

A RESOLUTION SUPPORTING OPERATION GREEN LIGHT 

FOR VETERANS

WHEREAS, the residents of Todd County have great respect, admiration, and the utmost gratitude for all of the men and women who have selflessly served our country and this community in the Armed Forces; and 

WHEREAS, the contributions and sacrifices of the men and women who served in the Armed Forces have been vital in maintaining the freedoms and way of life enjoyed by our citizens; and 

WHEREAS, Todd County seeks to honor these individuals who have paid the high price for freedom by placing themselves in harm’s way for the good of all; and 

WHEREAS, Veterans continue to serve our community in the American Legion, Veterans of Foreign Wars, religious groups, civil service, and by functioning as County Veteran Service Officers in 29 states to help fellow former service members access more than $52 billion in federal health, disability and compensation benefits each year; and 

WHEREAS, Approximately 200,000 service members transition to civilian communities annually; and 

WHEREAS, an estimated 20 percent increase of service members will transition to civilian life in the near future; and 

WHEREAS, studies indicate that 44-72 percent of service members experience high levels of stress during transition from military to civilian life; and 

WHEREAS, Active Military Service Members transitioning from military service are at a high risk for suicide during their first year after military service; and 

WHEREAS, the National Association of Counties encourages all counties, parishes and boroughs to recognize Operation Green Light for Veterans; and 

WHEREAS, Todd County appreciates the sacrifices of our United States Military Personnel and believes specific recognition should be granted; therefore be it 

RESOLVED, with designation as a Green Light for Veterans County, Todd County hereby declares from November 5th, 2023 through Veterans Day, November 11th 2023 a time to salute and honor the service and sacrifice of our men and women in uniform transitioning from Active Service, and in recognition of this, will participate in Operation Green Light for Veterans for the entire month of November, 2023; therefore, be it further 

RESOLVED, that in observance of Operation Green Light, Todd County encourages its citizens in patriotic tradition to recognize the importance of honoring all those who made immeasurable sacrifices to preserve freedom by displaying a green light in a window of their place of business or residence. 

Solid Waste

On motion by Becker and second by Denny, the following motion was introduced and adopted by unanimous vote: To designate $62,500 of ARP funds as matching funds for MPCA EA Grant Application.

Planning & Zoning

On motion by Noska and second by Denny, the following resolution was introduced and adopted by unanimous vote: 

A RESOLUTION 

REESTABLISHING A TODD COUNTY SEPTIC LOAN PROGRAM 

WHEREAS, Todd County has a high demand for replacement of failing or noncompliant septic systems, and; 

WHEREAS, Todd County land owners often inquire about funding programs, and; 

WHEREAS, the Pollution Control Agency provides loan funding for nonpoint source best management practices. 

NOW, THEREFORE BE IT RESOLVED, Todd County shall submit a proposal to the Minnesota Pollution Control Agency to conduct the following project: Todd County Septic System Replacement Initiative Part 2, and; 

BE IT FURTHER RESOLVED, that Adam Ossefoort, Planning and Zoning Director, be authorized to submit the proposal for the above mentioned project and shall have the authority to represent this body in all matters that do not specifically require the action of this body. 

BE IT FURTHER RESOVLED, that submittal of a proposal does not obligate this body to accept a grant and/or a loan if offered. 

On motion by Denny and second by Noska, the following motion was introduced and adopted by unanimous vote: To remand back the proposed amendments to Section 9.20 of the Todd County Planning and Zoning Ordinance to the Planning Commission to allow for considerations ofEAW. 

Health & Human Services

Cory Lawrence, STEP Director provided an update to the County Board regarding the past year’s services provided for clients with mental health and developmental disabilities in Todd County. 

On motion by Noska and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the STEP Purchase of Service and Host County contract renewal. 

Brian Gapinski and Evie Fowler, Rural MN CEP provided an update to the County Board regarding MFIP and DWP Employment Services for clients in Todd County. 

On motion by Denny and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the renewal contract (1/1/24 to 12/31/24) for Rural MN CEP to provide MFIP & DWP Employment Services with an option for one extension from 1/1/25 to 12/31/25. 

On motion by Noska and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the Northern Pines Purchase of Service Agreements renewal. 

On motion by Becker and second by Denny, the following motion was introduced and adopted by unanimous vote: To ratify the PH-Doc maintenance & Support Agreement with MCCC.

Administration

On motion by Denny and second by Noska, the following motion was introduced and adopted by unanimous vote: To approve the Cannabis Ordinance prohibiting use in public places and places of public accommodation. 

On motion by Noska and second by Denny, the following motion was introduced and adopted by unanimous vote: To approve letter of support for Sytek Communications MN Border to Border grant application. 

On motion by Becker and second by Noska, the following motion was introduced and adopted by unanimous vote: To approve financial support of $5,000 for Sytek MN Border to Border Broadband Grant, if grant is awarded. 

On motion by Becker and second by Denny, the following motion was introduced and adopted by unanimous vote: To form an internal committee to discuss job description and recruitment process and bring suggested changes to the November 21 Board meeting to include the Board Chair, Board Vice ­Chair, County Auditor-Treasurer, County Attorney, Highway Engineer, HHS Director and HR Manager. 

County Auditor-Treasurer’s Report

The County Auditor-Treasurer provided a reminder that the second half real estate tax payments for certain parcels will be due on November 15, 2023. There is also Special Elections happening on this day for ISD 213 Osakis Public School, ISD 740 Melrose Public School, ISD 787 Browerville Public School, ISD 2155 Wadena-Deer Creed Public School and Todd County Commissioner District 3 including the precincts of Long Prairie City, Long Prairie Township and Reynolds Township with all poll locations open until 8:00 PM today. 

County Attorney’s Report 

The County Attorney reported that the office is managing the caseload during the interim time of being without one assistant attorney. 

County Commissioner’s Report

The Commissioners reported on meetings and events attended. 

Commissioner Denny had limited attendance due to illness but stayed connected via email to committee meetings. 

Commissioner Becker attended the Friendly Rider, West Central Regional Juvenile, AMC District, Region V, Public Health training, Facilities, Policies, Personnel and Mississippi Watershed meetings. 

Commissioner Noska attended the Tri-Cap meeting which included planning a tree in memory of Commissioner Erickson, the TWCC executive meeting and the Ag Society meeting. 

Commissioner Neumann attended the Policies, Personnel, and Central MN Council on Aging meetings.

County Coordinator’s Report

The County Coordinator attended the Sourcewell, Region V, Facilities, Policies, Personnel, CPT, and Historical Society meetings regarding our grant application. 

Recess 

Chair Neumann recessed the meeting until November 21, 2023.

 

AUDITOR WARRANTS

VENDOR NAME AMOUNT 

CAREY GROUP PUBLISHING

  $ 2,275.00 

EBSO INC $272,346.53 

GOVERNMENT MANAGEMENT 

GROUP $5,500.00 

GRANITE ELECTRONICS INC

  $16,314.95 

HEALTH PARTNERS DENTAL

  $7,071.51 

LONG PRAIRIE SANITATION INC

  $4,673.25 

NATIONSTAR MORTGAGE LLC

DBA MR. COOPER $69,628.84 

PRAIRIE LAKES MUNICIPAL 

SOLID WASTE AUTH $86,883.00 

TODD CO AUD-TREAS $7,294.54 

VERIZON $5,735.57 

21 PAYMENTS LESS 

THAN $2,000 $14,032.96 

ANDERSON/JEANETTE $15,000.00 

AVI SYSTEMS $15,143.71 

CENTRAL SPECIALTIES INC

  $286,917.08 

GOLDEN SHOVEL AGENCY

  $6,270.00 

GREAT RIVER REGIONAL 

LIBRARY $89,536.75 

MN DEPT OF FINANCE $6,803.50 

PETERS LAW OFFICE, 

P.A. $5,082.00 

REGENTS OF THE UNIV 

OF MN $35,966.44 

STEP $11,450.29 

VANSLOTEN/CODY $13,800.00 

VOYANT COMMUNICATIONS, 

LLC $3,403.85 

WATERGUARDS, LLC $9,469.25 

WIDSETH SMITH NOLTING 

INC $2,324.00 

ZIEGLER INC $29,841.13 

33 PAYMENTS LESS 

THAN $2,000 $15,258.74 

ANOKA CO GOVERNMENT 

CENTER $8,375.00 

BECKER/DAN & BARB $11,475.00 

BREITENFELDT/DENNIS $6,000.00 

CARD SERVICES 

COBORNS $2,807.58 

CENTRA CARE $11,532.50 

CITY OF LONG PRAIRIE $9,242.00 

CITY OF LONG 

PRAIRIE $190,538.45 

COUNTIES PROVIDING 

TECHNOLOGY $5,629.00 

DOLEZAL/PATRICK 

& BEVERLY $2,628.68 

FLEET SERVICES/WEX 

BANK $9,529.17 

GALLAGHER BENEFIT 

SERVICES INC $2,000.00 

KNEISL/JASON $6,000.00 

LAFORGE/BECKY $17,660.00 

LOGS LEGAL GROUP 

LLP $112,061.34 

MACK/ARLYN & DIANE $2,193.00 

MIDDENDORF/NATHAN $2,143.24 

MINNESOTA POWER $18,266.91 

MORRISON COUNTY $56,805.24 

NEUMANN/GARY $15,800.00 

NORTHERN STAR COOP $3,497.75 

SANDERS CONSTRUCTION, 

INC $322,713.22 

TIMMERMAN PROPERTIES 

LLC $2,799.00 

WATERGUARDS, LLC $2,315.25 

54 PAYMENTS LESS 

THAN $2,000 $22,423.74 

GALLAGHER BENEFIT 

SERVICES INC $9,825.00 

MAHONEY/MAXIMILLIAN 

E $6,475.00 

MINNESOTA POWER $3,924.20 

STAPLES ADVANTAGE $2,094.42 

26 PAYMENTS LESS 

THAN $,2000 $15,069.22 

BIG SWAN LAKE 

IMPROVEMENT DIST. $5,472.95 

CITY OF BERTHA $93,201.59 

CITY OF 

BROWERVILLE $121,486.60 

CITY OF BURTRUM $9,746.09 

CITY OF CLARISSA $83,817.25 

CITY OF EAGLE BEND $145,929.26 

CITY OF GREY EAGLE $59,247.61 

CITY OF HEWITT $24,118.82 

CITY OF 

LONG PRAIRIE $639,124.64 

CITY OF OSAKIS $94,372.69 

CITY OF STAPLES $488,780.30 

CITY OF WEST UNION $5,367.44 

REGION V DEVELOPMT 

COMMISSION $10,729.11 

SAINT PAUL PORT 

AUTHORITY $8,737.12 

SAUK RIVER WATER SHED 

DISTRICT $44,341.08 

SCHOOL DISTRICT 

213 $345,025.84 

SCHOOL DISTRICT 

2155 $2,374.58 

SCHOOL DISTRICT 

2170 $635,740.90 

SCHOOL DISTRICT 2753 $863,357.19 

SCHOOL DISTRICT 486 $220,559.23 

SCHOOL DISTRICT 740 $55,104.29 

SCHOOL DISTRICT 743 $614,816.85 

SCHOOL DISTRICT 786 $196,681.73 

SCHOOL DISTRICT 786-

DEBT DIST 86 $10,373.15 

SCHOOL DISTRICT 787 $340,084.27 

SCHOOL DISTRICT 818 $13,361.06 

TOWN OF BARTLETT $19,745.83 

TOWN OF BERTHA $20,351.89 

TOWN OF BIRCHDALE $89,872.72 

TOWN OF BRUCE $68,010.50 

TOWN OF BURLEENE $18,536.66 

TOWN OF 

BURNHAMVILLE $71,891.54 

TOWN OF EAGLE 

VALLEY $22,397.31 

TOWN OF FAWN LAKE $52,939.68 

TOWN OF GERMANIA $15,192.51 

TOWN OF GORDON $83,213.85 

TOWN OF GREY EAGLE $90,599.08 

TOWN OF HARTFORD $52,341.19 

TOWN OF IONA $15,807.74 

TOWN OF KANDOTA $42,229.53 

TOWN OF LESLIE $64,148.12 

TOWN OF LITTLE ELK $25,093.93 

TOWN OF LITTLE SAUK $45,531.27 

TOWN OF LONG PRAIRI $51,501.17 

TOWN OF MORAN $28,388.54 

TOWN OF REYNOLDS $21,619.15 

TOWN OF 

ROUND PRAIRIE $38,840.07 

TOWN OF STAPLES $68,286.54 

TOWN OF 

STOWE PRAIRIE $32,548.42 

TOWN OF 

TURTLE CREEK $25,469.57 

TOWN OF VILLARD $61,833.60 

TOWN OF WARD $40,495.11 

TOWN OF WEST UNION $17,460.06 

TOWN OF WYKEHAM $29,086.83 

5 PAYMENTS LESS 

THAN $2,000 $3,404.08 

CELLEBRITE USA CORP $6,100.00 

EAST OTTER TAIL SOIL 

& WATER CONS DIST $8,189.33 

EBSO INC $262,265.51 

HEALTH PARTNERS 

DENTAL $6,892.05 

NORTHERN STAR COOP $2,923.32 

NOW MICRO INC $3,758.60 

TODD CO AGRICULTURAL 

SOC. $6,227.15 

TODD CO AUD-TREAS $7,294.54 

VERIZON $5,811.07 

WEX BANK-SINCLAIR $3,038.81 

ZIMMERMAN/JOSEPH $24,375.00 

22 PAYMENTS LESS 

THAN $2,000 $12,457.17 

MN DEPT OF REVENUE $70,576.13 

US BANK $11,184.90 

MN DEPT OF REVENUE $3,959.00 

MN DEPT OF REVENUE $502,209.05 

7 PAYMENTS LESS 

THAN $2,000 $4,606.21 

TOTAL $9,210,502.77 

 

HEALTH & HUMAN SERVICES WARRANTS

VENDOR NAME AMOUNT 

MORRISON CO PUBLIC HEALTH 

SERV $3,372.88 

PERISH/ALAN $2,837.92 

TAYLOR FUNERAL HOME - 

STAPLES $3,500.00 

106 PAYMENTS LESS 

THAN $2,000 $34,471.44 

Total: $44,182.24 

 

VENDOR NAME AMOUNT 

DHS - ANOKA METRO RTC - 

412 $63,180.00 

DHS - MSOP - MN SEX 

OFFENDER PROGRAM $5,748.00 

DHS - ST PETER RTC - 

472 $ 14,388.00 

HEARTLAND GIRLS 

RANCH $10,432.00 

MID MINNESOTA DRUG 

TESTING INC $2,453.00 

MORTH HOMES CHILDREN 

& FAMILY SERVICES $20,632.64 

PRAIRIE LAKE YOUTH 

PROGRAMS $9,800.00 

WEST CENTRAL REG 

JUVENILE CTR $9,757.00 

24 PAYMENTS LESS 

THAN $2,000 $15,421.81 

Total: $ 151,812.45 

 

On a motion by Noska and second by Denny, the preceding minutes of the County Board meeting held November 7, 2023 were duly approved by unanimous vote at the Todd County Board of Commissioners at the Regular Board Meeting held on November 21, 2023.

 

Witness my hand and seal:

/s/ on file

Randy Neumann, 

County Board Chairperson

 

/s/ on file

Denise Gaida, 

Todd County Auditor-Treasurer

________________________50pnc

Minutes of the 

Special Board Meeting of the Todd County Board of Commissioners held 

November 13, 2023

 

Call to Order

The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 13th day of November, 2023 at 9:00 AM. The meeting was called to order by Chairperson Neumann. The meeting was opened with the Pledge of Allegiance. All Commissioners were present with Commissioner Noska absent. 

Approval of Agenda

On motion by Denny and second by Becker, the following motion was introduced and adopted by unanimous vote: To adopt the agenda as presented. 

Administration 

On motion by Becker and second by Denny, the following resolution was introduced and adopted by unanimous vote: 

A RESOLUTION FOR 

MINNESOTA POLLUTION CONTROL AGENCY, FISCAL YEAR 2023 GRANT PROGRAM AUTHORIZATION 

WHEREAS, Todd County has applied for a grant from the Minnesota Pollution Control Agency (MPCA), under its FY2023 Greater MN Recycling and Composting Grant Program; and 

WHEREAS, if MPCA funding is received, Todd County is committed to implementing the proposed project as described in the grant application; and 

WHEREAS, MPCA requires that Todd County enter into a grant agreement with the MPCA that identifies the terms and conditions of the funding award; 

BE IT FURTHER RESOLVED, the Todd County hereby agrees to enter into and sign a grant agreement with the MPCA to carry out the project specified therein and to comply with all of the terms, conditions, and matching provisions of the grant agreement and authorizes and directs Chris Pelzer, Coordinator to sign the grant agreement on its behalf. 

Recess

Chair Neumann recessed the meeting until November 21, 2023. 

On a motion by Noska and second by Denny, the preceding minutes of the Special County Board meeting held November 13, 2023 were duly approved by unanimous vote at the Todd County Board of Commissioners at the Regular Board Meeting held on November 21, 2023.

 

Witness my hand and seal:

/s/ on file

Randy Neumann, 

County Board Chairperson

 

/s/ on file

Denise Gaida, 

Todd County Auditor-Treasurer 

________________________1pnc

Minutes of the Meeting of the Todd County Board of 

Commissioners held on

November 21, 2023

 

Call to Order

The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 21st day of November, 2023 at 9:00 AM. The meeting was called to order by Chairperson Neumann. The meeting was opened with the Pledge of Allegiance. All Commissioners were present.

Approval of Agenda

On motion by Becker and second by Noska, the following motion was introduced and adopted by unanimous vote: To adopt the agenda as presented with addition of item 5.6 Fairground Fencing Project.

Consent Agenda

On motion by Noska and second by Denny, the following motions and resolutions were introduced and adopted by unanimous vote:

To approve the Todd County Board of Commissioner’s Meeting Minutes for November 7 and 13, 2023 as presented.

GAMBLING PERMIT – STAPLES SPORTSMENS CLUB

WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Staples Sportsmens Club through this resolution;

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a Gambling Permit for the Staples Sportsmens Club to hold a raffle event at the Clarissa Ballroom in Eagle Valley Township at the address 19281 Kotter Road, Clarissa, MN on March 9th, 2024.

GAMBLING PERMIT – EAGLE BEND AREA COMMUNITY 

DEVELOPMENT CORPORATION (EBFD AUXILIARY)

WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Eagle Bend Area Community Development Corporation (EBFD Auxiliary) through this resolution;

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a Gambling Permit for the Eagle Bend Area Community Development Corporation (EBFD Auxiliary) to hold a bingo event at the Clarissa Ballroom in Eagle Valley Township at the address 19281 Kotter Road, Clarissa, MN on April 14, 2024.

Hire Jeremy Puff for the FT Deputy position start date TBD, starting pay will be $27.65 Grade 10 Step 1.

Hire Jeremy Pape for the PT Deputy position start date 12/04/2023.

Accept Jeremy Pape resignation from the FT Deputy position effective 12/03/2023.

Approve the resignation of Support Enforcement Aide Rocio Rivera, effective November 27, 2023.

To approve Angela Schleicher to fill the open Care Coordinator position. Grade 10, step 9 at $34.69/hour. Start date 11/22/2023.

Hire Adriana Don for the FT Correctional Officer start date TBD at a pay rate of $21.89 Grade 6 step 1.

Auditor-Treasurer

On motion by Denny and second by Becker, the following motion was introduced and adopted by unanimous rollcall vote: To approve the Commissioner Warrants number (ACH) 402876 through 402900 in the amount of $30,894.57 and (Regular) 57493 through 57535 in the amount of $32,780.43 for a total of $63,675.00.

On motion by Becker and second by Noska, the following motion was introduced and adopted by unanimous rollcall vote:  To approve the Health & Human Services Commissioner Warrants number (ACH) 804702 through 804766 and (Regular) 711231 through 711278 for a total of $109,516.23.

On motion by Noska and second by Denny, the following motion was introduced and adopted by unanimous rollcall vote:  To approve the Health & Human Services SSIS Warrants number (ACH) 601085 through 601105 and (Regular) 517578 through 517603 for a total amount of $113,188.11.

On motion by Denny and second by Becker, the following resolution was introduced and adopted by unanimous vote:

REPURCHASE OF TAX FORFEITED PROPERTY 32-0019700

WHEREAS, Dean A & Laurie M Wysocki have submitted an application for repurchase of the following described tax forfeited lands: Parcel 32-0019700; S1/2 of Lot 6 & All of Lot 7 Block 7 Nutting’s Addition to Clarissa

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approves the application for repurchase of tax-forfeited lands submitted by Laurie M Wysocki for Parcel 32-0019700.

On motion by Becker and second by Noska, the following resolution was introduced and adopted by unanimous rollcall vote:

Resolution to Provide Todd 

County’s Statement of Position regarding Tax Increment Financing (TIF) Plan for Establishment of TIF District No. 1-17 4th Street Apartments as an economic development “workforce housing” district

WHEREAS, the City of Long Prairie has provided notification to the County Auditor-Treasurer that their council will be considering a modification to the Development Program for Master Development District No.1 and to adopt a Tax Increment Financing Plan to establish Tax Increment Financing District No. 1-17: 4th Street Apartments; an economic development “workforce housing” district, and;

WHEREAS, Minnesota Statute 469.176 subd 4c paragraph (d) requires that County Boards receive, review and discuss the proposed TIF materials and must state by resolution the County’s position on the proposed TIF district, and;

WHEREAS, the County Board has studied the proposed Tax Increment District workforce housing plan and analyzed the objectives of the plan and its effect on the Todd County Community and its taxpayers.

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioner’s Statement of Position regarding Tax Increment Financing (TIF) Plan for Establishment of TIF District No. 1-17 4th Street Apartments as an economic development “workforce housing” district is to not support this plan moving forward.

On motion by Denny and second by Noska, the following motion was introduced and adopted by unanimous vote:  To approve the low bid from RJ Construction for a total cost of $10,760.22 for replacing the north fencing at the Fairgrounds due to storm damage in early October.

Todd County Ag Society

David Holmquist provided an update to the County Board on behalf of the Ag Society including a financial report and 2023 fair outcomes.

Public Works

On motion by Denny and second by Noska, the following motion was introduced and adopted by unanimous vote:  To approve the purchase of a 2024 Chevrolet Silverago 1500 from Karl Chevrolet Inc of Ankeny, IA for $44.920.94 per the attached state bid quote.

On motion by Noska and second by Becker, the following resolution was introduced and adopted by unanimous vote:  

Final Payment Authorization – 2023 Highway Construction Contract

WHEREAS, the contract with Knife River Corporation for the 2023 Highway Construction Contract known as SAP 077-611-035, SAP 077-638-018, CP 23:66 & CP 77-23-01 located on various routes in Todd County, has in all things been completed, and;

WHEREAS, construction work on this contract was scheduled and completed in 2023 with the value of the total work certified being $5,350,872.20, and;

WHEREAS, partial payments amounting to $5,040,398.13, have been previously been made to the contractor as work progressed, and;

WHEREAS, it has been determined that $310,474.07 still remains to be paid to Knife River Corporation.

NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners does here accept said completed project for and in behalf of the County of Todd and authorize final payment as specified.

On motion by Noska and second by Becker, the following resolution was introduced and adopted by unanimous vote:

RESOLUTION OF SUPPORT FOR AND AGREEMENT TO SPONSOR THE CITY OF LONG PRAIRIE’S PURSUIT OF 2023 LOCAL ROAD IMPROVEMENT PROGRAM 

FUNDING APPLICATION FOR THE 1ST STREET SOUTH 

IMPROVEMENT PROJECT

WHEREAS, the existing pavement is in poor condition and in need of rehabilitation along 1st Street S between 6th Avenue S and 8th Avenue S, and on 8th Avenue S between US 71 and 1st Street S, and:

WHEREAS, 1st Street S between 8th Avenue S and Lake Charlotte Road is unpaved, which reduces access to 1st Street S from Lake Charlotte Road, impacts travel time reliability, and is prone to flooding; and

WHEREAS, 1st Street S and 8th Avenue S are routes of regional significance, part of Long Prairie’s economic development plan, and work together to connect a high employment commercial district to the trunk highway system; and

WHEREAS, the Local Road Improvement Program (LRIP) administered by the Minnesota Department of Transportation makes available up to $1,500,000 to apply towards projects on local roads that are regionally significant, result in safety improvements, address transportation deficiencies, and contribute to economic development; and

WHEREAS, the Local Road Improvement Program (LRIP) requires a city, such as Long Prairie, that is not a State Aid city, to have a county sponsor to support the application and act as a fiscal agent on the behalf of the City of Long Prairie; and

WHEREAS, the City of Long Prairie has requested by resolution that Todd County act as the Project Sponsor and Fiscal Agent, as required by the Local Road Improvement Program (LRIP), for the City’s LRIP funding application and the associated project for the 2026 1st Street S Improvement Project.

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners does hereby support the City of Long Prairie’s pursuit of Local Road Improvement Program (LRIP) Funding for the 2026 1st Street S Improvement Project.

BE IT FURTHER RESOLVED, that the Todd County Board of Commissioners does hereby agree to sponsor the City of Long Prairie’s Local Road Improvement Program application to MnDOT and act as the City’s fiscal agent for this project if it is funded.

County Sheriff

On motion by Becker and second by Denny, the following motion was introduced and adopted by unanimous vote:  To accept the 2024 Boat and Water Grant for the amount of $5,296.00.

On motion by Noska and second by Denny, the following motion was introduced and adopted by unanimous vote:  To approve the 2024 Law Enforcement Monthly City Contracts at the rate of $45 per hour with the following cities: Bertha 60 hours, Browerville 60 hours, Burtrum 12 hours, Clarissa 30 hours, Eagle Bend 60 hours, Grey Eagle 44 hours and Hewitt 10 hours.

Solid Waste

On motion by Denny and second by Noska, the following motion was introduced and adopted by unanimous vote:  To approve collection service fee of $25 per pickup, and tipping fee of $3 per cubic yard of recyclable film plastic and $5 per cubic yard of non-recyclable film plastic.

On motion by Noska and second by Denny, the following resolution was introduced and adopted by unanimous vote:  

A RESOLUTION TO APPROVE 2024 SOLID WASTE ENTERPRISE FUND BUDGET

WHEREAS, The Todd County Board of Commissioners is required to adopt an annual budget and certify it to the County Auditor.

NOW, THEREFORE BE IT RESOLVED, the Todd County Board of Commissioners hereby approves the following as the 2024 Budget for the Solid Waste Enterprise Fund of the County of Todd, Minnesota and directs that it be forwarded to the County Auditor.

SOLID WASTE ENTERPRISE FUND 2024 BUDGET

Description of 2024 Proposed

Revenue Source Budget

Property Taxes and 

Penalties $931,600

Licenses and Permits $80

HHW Reimbursement & 

Stipend $14,500

SCORE Grant $70,000

Charges for Service $2,000,000

Recyclables $250,000

Equipment Disposal $30,000

Revenue Total $3,296,900

 

Description of 2024 Proposed

Expense Budget

Personnel Services $555,350

Services and Charges $383,450

Supplies and Materials $170,150

Capital Expenditures $300,000

Tipping Fees $1,775,000

Other Expenditures $95,600

Expense Total $3,279,550

BALANCE 

(REVENUE - EXPENSE) $17,350

On motion by Denny and second by Becker, the following motion was introduced and adopted by unanimous vote:  To approve the purchase of Excel Baler system from Apex Equipment for a final cost of $254,320.00.

Planning & Zoning

On motion by Becker and second by Denny, the following motion was introduced and adopted by unanimous vote:  To adopt the findings of the Planning Commission and grant the rezoning of parcel 25-0004300 from R-2 to Commericial with the following conditions. 

1. Future driveway accesses must be approved by MNDOT. 

2. Future development of the property must comply with the Minnesota Wetland Conservation Act.

On motion by Noska and second by Denny, the following motion was introduced and adopted by unanimous vote: To adopt the findings of the Planning Commission and approve the preliminary plat on parcel 06-0033001 with no conditions.

Health & Human Services

On motion by Becker and second by Denny, the following motion was introduced and adopted by unanimous vote:  To authorize the hiring of one Care Coordinator.

Commissioners

On motion by Denny and second by Noska, the following motion was introduced and adopted by unanimous vote:  To adopt the changes to the County Coordinator Job Description and Start Recruitment Process.

County Auditor-Treasurer’s Report

The County Auditor-Treasurer reported that the agriculture taxes were due on November 15, 2023.  An update of the results of the Special Elections affecting Todd County voters held on November 7th, 2023 was given with special mention that Bob Byers is the Commissioner-elect for District 3 with preparations for Oath of Office in motion.  A reminder was also given that the Truth In Taxation hearing is scheduled for November 28, 2023 at 6 p.m. in the County Board Room.

County Commissioner’s Report

The Commissioners reported on meetings and events attended.

Commissioner Denny attended Solid Waste, Prairie Lakes, Hilltop Kitchen, fall road meeting and GRRL policy meetings.

Commissioner Becker attended the Dept Head, Soil & Water planning, Rainbow Rider, Canvass election, Personnel, Policy, Public Health, MTWCHB, Regional Transportation, Road Meeting, Facilities, and TWCC meetings.

Commissioner Noska missed attending meetings due to out of state and did attend Fall Road meeting.

Commissioner Neumann attended the Dept Head, Solid Waste, Rainbow Rider, Canvass election, Personnel, Policy, Public Health, Coordinator Recuit Committee, Opioid, Fall Road, and Facilities meetings.

County Coordinator’s Report

The County Coordinator attended the Dept Head, Solid Waste, Broadband, ESST, Personnel, Legacy Finance, Policy, Wellness, Finance, CPT, Fall Road and Facilities committee meetings.  An update from TWCC STS building project remains paused as they await response from FEMA.

Adjourn

On motion by Noska and second by Becker, the meeting was adjourned for the month of November 2023.

COMMISSIONER WARRANTS

VENDOR NAME AMOUNT 

AMAZON CAPITAL 

SERVICES $2,766.42 

CARGILL SALT DIVISION $6,877.82 

LITTLE FALLS MACHINE 

INC $2,944.12 

LUBE-TECH & 

PARTNERS, LLC $2,832.86 

MIDSTATES EQUIPMENT & 

SUPPLY INC $16,926.00 

TWARDOWSKI

EXCAVATING INC $3,500.00 

WIDSETH SMITH 

NOLTING INC $5,174.75 

61 PAYMENTS LESS 

THAN 2000 $22,653.03 

Total: $63,675.00 

 

HEALTH & HUMAN SERVICES 

WARRANTS

VENDOR NAME AMOUNT

V#16734 - COST EFF 

HEALTH INSURANCE $2,425.65 

V#17455 - COST EFF 

HEALTH INSURANCE $2,038.00 

DHS - SWIFT $15,747.47 

INNOVATIVE OFFICE 

SOLUTIONS, LLC $14,252.51 

RURAL MN CEP INC $26,921.51 

108 PAYMENTS LESS 

THAN 2000 $48,131.09 

Total: $109,516.23 

 

VENDOR NAME AMOUNT 

# 17116 $2,461.85 

# 17324 $3,787.89 

HEARTLAND GIRLS 

RANCH $20,212.00 

HOLISTIC FAMILY 

EDUCATION SRVS $9,922.52 

# 17353 $2,096.22 

# 17302 $3,319.17 

LENDING HANDS COMMUNITY

SERVICES $2,470.76 

LITTLE SAND GROUP 

HOME $10,311.84 

MID MINNESOTA DRUG 

TESTING INC $2,083.00 

NORTHERN PINES MENTAL 

HLTH CTR INC $2,253.00 

# 17183 $2,468.22 

STEP $7,496.92 

VALLEY LAKE BOYS 

HOME INC $7,750.00 

VILLAGE RANCH INC $14,543.34 

25 PAYMENTS LESS 

THAN 2000 $22,011.38 

Total: $113,188.11 

 

On a motion by Denny and second by Byers, the preceding minutes of the County Board meeting held November 21, 2023 were duly approved by unanimous vote at the Todd County Board of Commissioners at the Regular Board Meeting held on December 7th, 2023.

Witness my hand and seal:

/s/ on file

Randy Neumann,

County Board Chairperson

/s/ on file

Denise Gaida, 

Todd County Auditor-Treasurer