Public Notices February 16, 2017

Freshwater Education District

MINUTES

ANNUAL ORGANIZATIONAL AND REGULAR BOARD MEETING FRESHWATER EDUCATION DISTRICT # 6004 1/25/17 

STAPLES, MN

 

CALL TO ORDER BY- 2016 Chair; C. Funk at 5:30 p.m, Conf. Rm. A of the Freshwater Education District. Board Present: A. Bailey- Eagle Valley; C. Funk- Sebeka; P. Benning- Browerville; C. Wolf- Long Prairie/Grey Eagle; R. VanDenheuvel- Bertha/Hewitt; V. Hinojos- Wadena/Deer Creek; R. Thalmann- Henning; S.Veronen- Verndale; J. Kangas- Menahga. Superintendent: Dave Fjeldheim, Staff: J. Nesland, L. Murdock, S. Thiel, M. Ward, Others: K. Porter

ROTATION OF OFFICERS- MOTION BY VanDenheuvel and seconded by Benning to recognize the following officers for calendar year 2017 as per the FED Bylaws: Chair: C. Wolf, Long Prairie/Grey Eagle, Vice Chair: V. Hinojos, Wadena/Deer Creek, Clerk: S. Veronen, Verndale, and Treasurer: A. Bailey, Eagle Valley. VOTE- U/C

TRANSFER OF THE GAVEL TO THE 2017 CHAIR, FOR THE PURUPOSE OF APPROVING THE ORDERS OF THE DAY WITH ADOPTING AN ORGANIZATIONAL AND REGULAR MEETING AGENDA- C. Wolf at 5:34 p.m. is now 2017 Chair.

MOTION BY Funk and seconded by Baily to approve the agenda as presented. VOTE- U/C

VISITOR COMMENTS- Introduction of M. Ward, Carl Perkins Coord. and FY-16 Financial Audit Presentation; K. Porter, CPA.

APPROVAL OF PAST BOARD MINUTES- MOTION BY Bailey and seconded by VanDenheuvel to approve the 11/16/16 minutes as presented. VOTE- U/C

2017 ORGANIZATION OF THE BOARD–

SIGNATURES: MOTION BY Benning and seconded by Veronen to authorize the use of a signature plate to sign documents. VOTE- U/C

OFFICIAL DEPOSITORIES: MOTION BY Thalmann and seconded by Kangas to name the following as official depositories: 1st International Bank of Staples, MN, and MN School District Liquid Asset Fund, and any other MN FDIC financial institution, and to authorize J. Nesland, S. Parker, M. Ladwig, and S. DeMars to invest funds in these institutions evidence of sufficient collateral. VOTE-U/C

ELECTRONIC FUND TRANSFERS: MOTION BY Bailey and seconded by Hinojos to authorize designated staff to make electronic fund transfers as outlined by State Statutes. VOTE- U/C

BOARD PER DIEM RATE: MOTION BY Veronen and seconded by VanDenhuevel to approve the Board per diem to remain the same for regular/special and committee meetings at $60 for meetings four (4) hours or less and $120 for meetings in excess of four (4) hours. Allowable mileage will be reimbursed at the current Federal rate. VOTE- U/C

MEETING DATE/TIME/LOCATION: MOTION BY Benning and seconded by Thalmann to set regular Board meeting dates as normally being the fourth Wednesday of the month with November being the third Wednesday starting at 5:30 p.m. as follows: 1/25/17 - Staples Freshwater, 4/26/17 - Wadena Wellness Center, 6/28/17 - Wadena Wellness Center, 8/23/17 - Staples CLC and 11/15/17 - Wadena Wellness Center. VOTE- U/C

OFFICIAL NEWSPAPER: MOTION BY VanDenheuvel and seconded by Funk to name the Staples World as the official newspaper. VOTE- U/C

REPORT OF COMMITTEES AS NAMED BY THE 2017 CHAIR: The Chair announced his appointments to the Personnel Committee: C. Funk, R. Thalmann, and S. Veronen.

2017 AGENCY REPRESENTATIVE ASSIGNMENTS BY THE CHAIR: Service Coop. Dist. #924: S. Veronen, Otter Tail Cty Collaborative: R. Thalmann, Todd Cty Collaborative: Russ VanDenheuvel. The two Supervising Superintendents: D. Fjeldheim/L. Westrum.

MANDATED ANNUAL REVIEW OF POLICIES: MOTION BY Bailey and seconded by Veronen to approve the annual review of Policies and action to direct the Executive Director to maintain the FED Policy Manual in accordance with any MSBA recommended legal revisions and/or legislative mandatory revisions. VOTE- U/C

ACTION REGARDING NAMING A FY-17 FINANCIAL AUDIT FIRM: MOTION BY Bailey and seconded by Veronen to accept the FY-17 Professional Financial Audit proposal in the same amount of $14,250 from the firm of Mayer, Porter & Nelson, Ltd. VOTE U/C

NAMING THE 2017 DESIGNATED SCHOOL LAW FIRMS: MOTION BY Funk and seconded by Thalmann to name Hitesman & Associates, P.A., Maple Grove; Kennedy & Graven, Minneapolis, Kennedy, Carlson & VanBruggen, Wadena; as well as Pemberton Law, Fergus Falls as the 2017 Consulting Law Firms for FED and assigning the rights to contact these firms solely to J. Nesland, Ex. Director, L. Murdock, SpEd Director and the FED Board Chair. VOTE- U/C

ACTION TO AUTHORIZE E-SERVICE ROLES: MOTION BY Thalmann and seconded by VanDenheuvel to name S. Parker, and M. Ladwig as FED E-Service. VOTE- U/C

DESIGNATION OF IDENTIFIED OFFICIAL WITH AUTHORITY FOR THE MDE EXTERNAL USER ACCESS RECERTIFICATION SYSTEM: MOTION BY Kangas and seconded by Funk to authorize J. Nesland to act as the Identified Official with Authority for the Freshwater Ed District. VOTE-U/C

OLD BUSINESS- Review of Superintendent Advisory Mtg Minutes – 11/17/16 and 1/18/17; Legislative Day Summary – 12.6.16; Senator Gazelka Mtg – 1.11.17; 2017 Superintendents Mtg Dates and Locations and Supervising Supts Work Session – 1/4/17.

NEW BUSINESS AND REPORTS- ECFE/SCHOOL READINESS REPORT:

ACTION TO APPROVE READING FOR THE FUTURE (RFF) DONATIONS: MOTION BY VanDenheuvel and seconded by Benning the following donations for the Reading for the Future (RFF) Program: $100~Star Bank, Bertha, MN; $40~Nelson Insurance Agency, Staples, MN; $150~Long Prairie Packing Co, Long Prairie, MN; $25~Mayer, Porter & Nelson, Ltd, Staples, MN; $100~American Legion Post 124, Motley, MN; $100~Faith Lutheran Church Men, Staples, MN; $50~Bailey D.D.S. Staples, MN; $50~Midwest Family Eye Center, Staples, MN; $200~Trident Seafood, Motley, MN; $50~Unity Bank, Rush City, MN; $300~Lions Club of Clarissa, MN; $75~Mid Minnesota Federal Credit Union, Staples, MN; $200~Lincoln Area Business Association, Lincoln, MN; $100~MN National Bank, Sauk Centre, MN; $250~Murray Enterprises, Inc., Elk River, MN VOTE- U/C

SPECIAL EDUCATION REPORT: Update on B-3 Referrals increase in referrals and need to hire additional staffing.

ALC/TARGETED SERVICES REPORT: Reviewed Member Extended Time Revenue Retainage.

TECHNOLOGY REPORT: Reviewed Menu Option of Internet Connection Hosted by FED.

MEMBER SERVICES: Reviewed FED Member Group Health Insurance Rates; Monthly HRA and Operating Funds Cash Flow Levels; Final FY18 Menu Options; Voc Rehab Services activity status; Price Quote from Kinney & Sons for moving expense.

REPORTS FROM BOARD COMMITTEES AND CONSULTANTS: Reviewed minutes from 11/16/16 Board Personnel Committee Mtg; 11/28/16 Tdd Cty Collaborative Mtg; Information of upcoming 2/1/17 E-Rate Training.

BUSINESS, FINANCE AND NEW BUSINESS FINANCIAL

REPORTS AND CURRENT BILLS: MOTION BY Funk, seconded by Bailey to approve the 11/17/16 through 1/25/17 cash reports and payments of checks numbered 118976 through 119186. VOTE- U/C

Reviewed Member Summary of Services.

ACTION TO ACKNOWLEDGE RECIEPT AND REVIEW OF THE FY-16 FINANCIAL AUDIT: MOTION

BY VanDenheuvel, seconded by Benning to acknowledge receipt and review of the FY16 financial audit and direct the auditing firm to forward a copy to MDE. VOTE- U/C

ACTION TO APPROVE FRESHWATER LEASES: MOTION BY Veronen, seconded by Bailey to continue the current lease rate for FY-18 and FY-19 of the facilities with LPGE, and for FY-18, FY-19 and FY-20 of the facilities with WDC School District. VOTE- U/C

ACTION TO COMMIT AN ADDITIONAL $775,000 TO THE FACILITIES RESERVED ACCOUNT:

MOTION BY Benning, seconded by Hinojos to commit $775,000 to the facilities reserved account for future use of Freshwater owned facility improvements. VOTE- U/C

ACTION TO COMMIT AN ADDITIONAL $25,000 TO THE OPEB RESERVED ACCOUNT: MOTION BY

VanDenheuvel, seconded by Funk to commit $25,000 to the OPEB reserved account for future OPEB obligations. VOTE- U/C

PERSONNEL TOPICS- MOTION BY Funk, seconded by Thalmann to approve the items as follows: FMLA leave of L. Wright and J. Smith; Increase in days of A. Dinkel-VanValkenburg; Approval of Special Ed Director three (3) year contract. VOTE- U/C

ADJOURNMENT-MOTION BY Bailey, seconded by Funk to adjourn the meeting at 7:02 p.m. VOTE-U/C

 

Respectfully submitted:

Scott Veronen, Clerk

Freshwater Education District #6004

                                         7pnc

 

Advertising Deadlines

Deadline for advertisements and copy is Friday, noon.

Staples World

Mailing Address: P.O. Box 100 Staples, MN 56479 Telephone: (218) 894-1112 - Fax: (218) 894-3570 Toll Free: 1-888-894-1112 E Mail: office@staplesworld.com; editor@staplesworld.com

Deadline: Friday, noon

 

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