Public Notices, II Dec. 7, 2017

ISD #2170

SCHOOL BOARD MEETING #6 

Monday, Oct 23, 2017, 7:00 p.m. 

Staples-Motley High School Media Center

MINUTES

Call to Order

The meeting was called to order with Freeman, Hoemberg, Lund, Longbella, Winkels and Frisk present. Also attending were Supt. Bratlie; Business Manager, Boesen; Principals Schmidt and Regan; Curriculum Coordinator, Deb Ferdon; SMEA Rep., Brand; Buildings & Grounds, Peterson; IT, Waldvogel; PE teacher, Kappler; several students and community members; Staples World Manager, Halvorson; and Recording Secretary, Madson.  

Motion by Frisk, seconded by Longbella, to approve the agenda as presented. 

School/Community Forum 

Agricultural Education and FFA Update by Scout Strickland and Abbie DiGiovanni

Student Achievement Data 

Ms. Ferdon presented the 2017 Student Achievement Data Report.

Consent Agenda:

Approval of minutes from the Sept. 18 Regular Board Meeting 

Approval of minutes from Oct. 9 Board Work Session

Acceptance of Cash Donations and In-Kind Contributions $ 967.78

Approve the 2017-2019 Transportation Contracts with Johnson Bus Service and Greig’s Bus Service. 

Hoemberg asked to have item #6 acted upon separately. 

Motion by Winkels, seconded by Lund, to approve Consent Agenda items #3 - #5.  Motion Carried

Motion by Lund, seconded by Frisk, to approve the 2017-2019 Transportation Contracts with Johnsons Bus Service and Greig’s Bus Service. Motion Carried

Finance Items: 

The Financial Report was available.

Ms. Boesen indicated that Scott Nelson has been working with her on UFARSS, the Levy and Payroll. The Board had asked to be updated monthly on the services/ training he is providing our business office. 

Approval of Financial Report and Authorization to Pay Vouchers

Motion by Longbella, seconded by Winkels, to approve the Financial Report and Authorization to Pay Vouchers. 

Hoemberg questioned the act of approving the authorization of vouchers, as payment has already been made and indicated he would like a procedure to view invoices before paying. Purchasing goes through a process of approvals prior to orders being placed. Orders are based on Purchase Orders which have been approved by Principals and the Business Manager, and invoices are matched to purchase orders which are not processed for payment until they go through the chain of approval. 

At this point, Winkels called the question. Voting in favor: Freeman, Frisk, Winkels, Lund and Longbella; Opposed: Hoemberg

Curriculum and Policy (Policy Committee Minutes 10-10-17)

Presentation of the 2017-18 Staples Motley Curriculum Council Plan of Action (no action needed) 

Presentation of the PE/Health Curriculum document

Ms. Ferdon presented the PE and Health Curriculum documents. Board members will review the documents and take action at the Nov. 20 meeting.  

Motion by Lund, seconded by Winkels, to accept the second Reading of Policy #413, Harassment & Violence as required, with no revisions. MC 

Motion by Longbella, seconded by Freeman, to accept the second Reading and Adoption of Policy #903 Visitors to School District buildings and Sites.  MC  

Motion by Longbella, seconded by Winkels to accept the review of policies #515, #516, #514, #502, #427 and #419 with no changes. Motion Carried

Policy #412 Expense Reimbursements will be reviewed by the Finance Committee to look at the meal reimbursement amount. 

Personnel 

Motion by Winkels, seconded by Frisk to approve the 12 week maternity request from Elizabeth Wright. MC

Motion by Lund, seconded by Longbella, to approve the Winter Extra - Curricular Coaches/ Advisors. MC

Motion by Lund, seconded by Freeman, to approve Jamie Johnson; Head Softball coach

Frisk asked to have the item tabled until next month and expressed concern regarding the hiring procedures of head coaches. The motion and seconded were rescinded.

Motion by Frisk, seconded by Hoemberg, to table the hiring of Johnson.  Voting in favor: Frisk and Hoemberg; Opposed: Lund, Winkels, Freeman and Longbella. Motion Failed

Motion by Freeman, seconded by Lund, to approve the hire of Jamie Johnson, Head Softball Coach.

Voting in favor: Freeman, Lund, Winkels, Longbella and Hoemberg. Opposed: Frisk Motion Carried

Motion by Winkels, seconded by Lund, to approve the contract for Troy Erickson; HS Custodial; GR 5P MC

Motion by Freeman, seconded by Frisk, to approve the contract for Shelli Rau; HS Paraprofessional; GR 7P.  MC

Motion by Frisk, seconded by Freeman, to approve the hire of Morgan Swank; LCA Classroom Aid; billed payroll. MC Ms. Boesen will check with the EC Director to clarify why this is a billed payroll position rather than a contract. 

Superintendent Search Discussion

Mr. Bratlie left the room during the discussion. The consensus of the Board is to conduct a Superintendent search beginning early in January and follow a timeline which includes conducting interviews and site visits in March; offering the position in April; with the position beginning on June 15 or July 1. 

If a suitable candidate is not found, a one year extension could be offered to Mr. Bratlie if he is willing. 

Lund will be the lead person for the search and will contact MSBA and other search firms asking them to present a proposal to us in Nov. or early Dec. 

Frisk asked to have a policy looked at regarding Food Allergies. A meeting with Business Manager, Food Service Director and School Nurse will be held. 

Adjournment

Motion by Winkels, seconded by Longbella, to adjourn the meeting. MC 

Complete minutes can be viewed at: www.isd2170.k12.mn.us

                                       49pnc

ISD #2170

SCHOOL BOARD WORK SESSION MEETING #7 

Monday, Nov. 27, 2017, 7:00 p.m. 

Staples-Motley High School Media Center

MINUTES

Call to Order

The Work Session was called to order with Freeman, Lund, Winkels, Frisk, Hoemberg and Longbella present. Also attending were Supt. Bratlie; Principals Johnson, Schmidt and Regan, Business Manager, Boesen; FJJ presenters; several department heads; Staples World Manager, Halverson; and Recording Secretary Madson. 

Adoption of Agenda

Motion by Winkels, seconded by Frisk to adopt the agenda. MC 

Long Term Facility Information

The process so far was reviewed and preliminary long range planning options were presented. 

• 1 - building option: new K-12; $75 - 80 million

• 2 - buildings option: K-6 and 7-12; approx. 40 - 50 million

• 2 - building option: HS remodel; approx. $14 million

• 3 - building options: Status Quo or fix and repair

• The option of a new PK - 2 was disregarded

The Board will be asked to narrow this list down and have open discussion on the remaining options. Further analysis on funding options and potential tax impacts will be addressed.

FJJ will present again at the Dec. 4 Work Session. 

                                     49pnc