Public Notices, May 26
REGULAR BOARD MEETING FRESHWATER EDUCATION DISTRICT # 6004 Maslowski Center, Wadena, MN
April, 27, 2016.
CALL TO ORDER at 5:30 p.m. by C. Funk, Chair.
Board Present: A. Bailey - Eagle Valley; C. Funk - Sebeka; C. Wolf - Long Prairie/Grey Eagle; R. VanDenheuvel - Bertha/Hewitt; J. Fiemeyer - Wadena-Deer Creek; R. Thalmann-Henning; S. Veronen - Verndale; C. Hasbargen - Menahga; B. Lund - Staples Motley; Others: D. Fjeldheim - Sebeka; J. Nesland; J. Timm; S. Ladwig
APPROVAL OF PAST BOARD MINUTES
MOTION BY VanDenheuvel, seconded by Bailey, to approve the 1/27/16 Regular Board Meeting minutes as presented with the addition of calling for a Roll Call vote on the item proposing to freeze the 16-17 SY membership assessment; VOTE - VanDenheuvel, Thalmann, Hasbargen, Wolf, Funk, Lund, Hayes, - YES. Bailey, Veronen, - NO. Motion Carries to approve the Minutes as amended herein.
ADOPTING THE AGENDA
MOTION BY Wolf, seconded by Hasbargen, to approve the agenda as presented. VOTE - U/C
J. Timm made an informational presentation on the Early Middle College collaboration between FED and CLC. J. Nesland thanked J. Timm for being an advocate for students.
Feb. 16, 2016 and March 15, 2016 Supt Advisory Meeting summaries were reviewed.
EARLY CHILDHOOD/FAMILY EDUCATION REPORT
MOTION BY Lund, seconded by Bailey, to accept the following donations for the Reading for the Future (RFF) Program: $50 - MidMinnesota, Baxter, MN; $100 - Lincoln Scandia Valley Lions Club, Cushing, MN. VOTE - U/C
MOTION BY VanDenheuvel, seconded by Wolf, to approve the successful Initiative Foundation Grant request for $3,000 for preschool reading project for the purchase of preschool books. VOTE - U/C
SPECIAL EDUCATION REPORT
MOTION BY Hasbargen, seconded by Veronen, to adopt the 16-17 Level IV School calendar as presented. VOTE - U/C
MOTION BY Wolf, seconded by Lund, to accept a donation of a Pacer Walker to the Special Education Department from Nu Motion ($100 value). VOTE-U/C
MOTION BY Thalmann, seconded by Bailey, to accept Anonymous donation of $100 to the Elm Tree Academy. VOTE - U/C
RECOGNITION of M. Grondahl, B-3 Assessment/Occupational Therapist as a recipient of the NJPA Teacher of Excellence Award.
UPDATE of School Social Worker and School Psychologist needs and the shortage of licensed staff in these areas.
ALC & TARGETED SERVICES/CREDIT RECOVERY REPORT
MOTION BY VanDenheuvel, seconded by Fiemeyer, to approve the adoption of the 16-17 SY ALC Handbook as presented. VOTE - U/C
MOTION BY Bailey, seconded by Hasbargen, to approve the 16-17 Freshwater ALC School as presented. VOTE - U/C
REVIEWED TS/CR school participant list with Norman County West to join next fall.
MOTION BY Wolf, seconded by Veronen, to approve the Federal Food Service purchase agreements with ISDs 2155, 2170, and 2753 in the amount of $10 per student application. VOTE - U/C
MOTION BY Thalmann, seconded by VanDenheuvel, to accept the donation from Target “Take Charge” of $53.06 to the LP ALC. VOTE - U/C
MEMBER SERVICES AND OTHER NEW BUSINESS
UPDATE of local district interested in joining for SpEd Services has decided to not join at this time, will continue to work with them.
UPDATE of Superintendent Area Work Sessions that are held the 1st Friday of the month, with rotating of locations.
REVIEWED FY-17 Menu Options; with no changes.
MOTION BY Lund, seconded by Fiemeyer, to approve the FY17 Freshwater Employee Handbook as presented. VOTE -U/C
BOARD COMMITTEE/CONSULTANTS REPORTS- Reviewed 4/6/16 Health Ben. Committee Mtg, 2/24/16 TCC Mang. Team minutes with TCC Board Mtg to be held on 8/24/16; Recognition of S. Boehland as the MAAPS 2016 Exemplary Award recipient; Update of E-Rate training session hosted by FED on 3/8/16.
BUSINESS/FINANCES/OTHER NEW BUSINESS
MOTION BY Veronen, seconded by VanDenheuvel, to approve the 1/26/16 - 4/25/16 cash reports and payments of checks numbered 117891 thru 118186. VOTE - U/C
MOTION BY Thalmann, seconded by Hasbargen, to approve the 4/27/16 recommended revisions to the FED’s Flexible Spending Account Plan document so as to move the annual plan year from July to January as well as miscellaneous other minor updating revisions. VOTE-U/C
MOTION BY Bailey, seconded by Lund, to acknowledge receipt and review of the 2016 three year state pay equity report. VOTE-U/C
MOTION BY VanDenheuvel, seconded by Wolf, to approve Revision II of the current FY-16 financial budget as presented.
Fund - Revenue -
01 General: $8,805,176; $8,927,122
04 Community Service: $592,682; $599,047
MOTION BY Fiemeyer, seconded by Bailey, to approve the FY-17 consulting agreement with A.Hunter. VOTE - U/C
MOTION BY Veronen, seconded by Thalmann, to approve revisions to the current FED HRA Plan document so as to move the plan anniversary date to January effective 1/1/17, from the current July date, and other miscellaneous compliance revisions. VOTE - U/C
UPDATE of the Staples Leased Facility; At this time, it appears the ALC, Itinerants, and Bus. Office to be moved to the Staples CLC Campus by 7/2017. The plan is also to move the two technology servers to the Wadena building on East US 10.
UPDATE of BHH Planners/Architects; At this time, some remodeling and increased space is being considered allowing for more space of SpEd staff members and the technology servers.
MOTION BY Veronen, seconded by Fiemeyer, to approve the authorization of the 5/2016 FED Health Insurance Plan open enrollment month, as well as the Health Benefits Committee recommendation to extend the current health plan, at the current premium rate, for an additional six months so as to end up with a calendar plan year as of 1/1/17. Also, to designate 11/2016 as open enrollment month for the 1/2017 plan year. VOTE - U/C
MOTION BY Veronen, seconded by Thalmann, to act to call for Freshwater Health Insurance bids, per current specifications, for plan years 2017 and 2018 through the joint powers health insurance pool sponsored by the Region V Service Cooperative. It is understood, that the Freshwater health insurance agent of record will continue to work with the Health Benefits Committee, as well as all interested representatives from the employee groups, to carry out this effective date of 1/1/17 renewal. VOTE - U/C
PERSONNEL CONSENT AGENDA TOPICS
MOTION BY Bailey, seconded by Hasbargen, to approve the items as follows: Increase in hours for K. Dornbusch, Naming S. Boehland Carl Perkins Coordinator for months of July - Sept. 2016, A. Dinkel-Van-Valkenburg ABE Coordinator, Resignation of S. Boehland, M. Iverson, B. Pogreba from Contract to Letter of Assignment, Permission to advertise and fill vacancy of School Social Worker, ECSE Teacher, Speech Language Pathologist, Carl Perkins Coordinator, VOTE - U/C.
MOTION BY VanDenheuvel, seconded by Lund, to adjourn the meeting at 6:53 p.m. VOTE - U/C
Jil Fiemeyer, Clerk
Freshwater Education District #6004