Public Notices, November 29, 2018 (Legals)

ISD #2170

SCHOOL BOARD MEETING #3 

Monday, August 20, 2018, 7 p.m. 

High School Media Center

MINUTES

Call to Order

The meeting was called to order with Longbella, Freeman, Lund, Winkels, Frisk and Anderson present (comprising a quorum). Also present was Supt. Bratlie; Business Manager, Herdegen; Principals Johnson, Schmidt and Regan; Staples World Manager, Halvorson; several employees and Recording Secretary Madson

The Pledge of Allegiance was recited. 

Motion by Frisk, seconded by Longbella, to adopt the agenda. MC 

School/Community Forum

a. CIPA - Internet Safety Policy (School Districts are required to offer a time for parents to discuss and ask questions regarding technology and the Internet Safety Policy. This serves as our annual review of this policy). No questions or discussion

CONSENT AGENDA

Motion by Lund, seconded by Freeman, to approve the consent agenda. MC 

FINANCE 

Motion by Winkels, seconded by Anderson, to authorize payment of the vouchers. MC 

Motion by Longbella, seconded by Anderson, to seek bids for two (2) cars and one (1) mini bus with reserves. MC 

Motion by Winkels, seconded by Freeman, to seek bids for storage buildings and misc. items. MC  

Motion by Freeman, seconded by Frisk, to name Chuck Herdegen as the school official to transfer funds, execute agreements and/ or financial documents as necessary. MC

Motion by Lund, seconded by Winkels, to designate Chuck Herdegen and Jackie Engebretson to be the signatures/ contacts for all banking institutions. MC 

PERSONNEL

Motion by Frisk, seconded by Anderson, to accept the resignation of Jamie Nordick, HS PE. MC

Motion by Lund, seconded by Winkels, to accept the resignation of Bea Meech, HS Custodian; eff. 8-10-18. MC

Motion by Frisk, seconded by Freeman to approve the 2018-2019 contract with Isaac Novak, HS PE/Health at BA + 15. MC 

Motion by Frisk, seconded by Anderson to approve the 2018-2019 contract for Jim Opelia, HS Special Education, MA +5. MC 

Motion by Winkels, seconded by Longbella, to approve the 2018-2019 contract for Tina Mitts, three (3) hours Child Development, in addition to her Paraprofessional duties. MC

Motion by Frisk, seconded by Lund to approve the Medical Leave of Absence Request from Sally Flickinger, MS Paraprofessional for the 2018-2019 school year

Motion by Freeman, seconded by Anderson, to approve the Stanton Grade increases from 7/8 to grade 8 for: Lori Nienow and Sandy Otteson; and the decrease from 7/8 to Grade 7 for Tina Mitts, Liz Koskiniemi, Annie Capistrant and Michelle Jeziorski. MC

Motion by Frisk, seconded by Lund, to accept the resignation of Melissa Wright, SME Paraprofessional w/permission to post. MC 

Motion by Winkels, seconded by Anderson, to accept the resignation of Morgan Swank, LCA Classroom assistant w/permission to post. MC 

Motion by Freeman, seconded by Frisk, to accept the resignation of Bob Swenson, Concessions and Ticket Manager. MC 

Reports:

Review of Supt. Search Timeline

Lund contacted three search firms and had responses from two of them.  MSBA charges $4,500 to take the district up through the interview process and $6,200 for the full search.

Peer Solutions cost for a full search is $8,400 plus expenses.

The recommendation from the Board is to contact MSBA. 

Motion by Lund, seconded by Frisk, to enter into an agreement with MSBA for Professional Services for Superintendent Search. MC

MSBA will be asked to provide a proposed timeline and a list of services provided

ADJOURN

Motion by Winkels, seconded by Frisk, to adjourn the meeting. MC                    

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School Board WORK SESSION - Meeting #4

Monday, Sept. 10, 2018, 7 p.m.

High School Media Center

Minutes

Call to Order

The meeting was called to order with Longbella, Freeman, Lund and Winkels present (comprising a quorum). Frisk and Anderson arrived after roll call. Also attending were Principals Johnson, Schmidt and Regan; Supt. Bratlie, Early Learning Director, Sue Anderson; Staples World Manager, Halvorson; and Recording Secretary, Madson. 

The Pledge of Allegiance was recited. 

Motion by Freeman, seconded by Winkels, to adopt the agenda. MC 

Little Cardinal Academy

Susan Estabrooks-Anderson gave an update on LCA and early learning staffing problems. Currently LCA staff are the only full time district employees who are not on contract and do not receive benefits.  There has been much turn over in staff in the past several years.  

Early Learning encompasses Little Cardinal Academy, School Readiness, Early Childhood Family Education, Early Childhood Special Education and also Pre-school Screening. Currently, the district does not have an ECFE or parent educator on staff, which is mainly due to licensing requirements. 

Anderson indicated that when she was hired for her position she was instructed to “grow the program”. Enrollment has increased which has also increased the work load of her position which includes staffing and collaboration between the programs, invoicing, enrollments and registrations, managing scholarships, applying for grants, meeting licensing requirements, etc. to a point that she can no longer keep up. It was also voiced that staffing changes in LCA is hard on the kids and families. 

Data will be produced and gone over to determine if LCA families remain with the district when they reach school age and if the program is progressing and producing as intended. 

The staffing issue will be referred back to the Finance Committee. 

Update on MSBA proposal for Superintendent Search

Lund reviewed the services MSBA would provide the district. 

An agreement to enter into services with MSBA will be on the Sept. 17 Board agenda.

Employee Job Descriptions

Job descriptions for all support positions will be updated and reviewed.  Changing from the Stanton grading system to a different system will be looked into. Administration are tasked with creating job descriptions, or making sure job descriptions are up to date. 

Facility Update 

Soil samples have been taken but results are not yet back. The Steering Committee is meeting weekly. 

Adjournment

Motion by Frisk, seconded by Lund, to adjourn the meeting. MC MF

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School Board Meeting #5

Monday, September 17, 2018  7:00 p.m.

Staples-Motley High School Media Center

Minutes 

Call to Order

The meeting was called to order with Freeman, Anderson, Lund, Longbella, Winkels and Frisk present (comprising a quorum). Also present were Supt. Bratlie; Business Manager, Herdegen; Principals Schmidt and Regan; Staples World Manager, Halverson; several students and employees and Recording Secretary, Madson. 

The Pledge of Allegiance was recited. 

Motion by Lund, seconded by Frisk, to adopt the agenda. MC 

Motion by Frisk, seconded by Anderson, to approve the Consent Agenda. MC 

Finance 

Chuck Herdegen reported he is preparing for the audit and still looking at last year’s data. He is finding deferred revenue and some miscoded revenues which may mean we will not be looking at the one (1) million deficit which had been predicted.

Motion by Freeman, seconded by Anderson, to approve the Financial Report and Authorize the Vouchers. MC

Acceptance of bids

a. Mini bus w/lift ($700 Reserve) Reserve not met

b. 2007 Chevrolet Malibu ($500 Reserve) Reserve not met

c. 2007 Chevrolet Impala ($1,200 Reserve) Reserve not met

Motion by Lund, seconded by Longbella, to table a, b and c because the reserve was not met. MC 

Supt. Bratlie will follow up. 

d. Storage shed #1: Harlan Killian $127.50

Motion by Winkels, seconded by Frisk, to award the bid of Shed #1 to Harlan Killian. MC 

e. Storage shed #2: Harlan Killian $261. 

Motion by Frisk, seconded by Lund, to award the bid of Shed #2 to Harlan Killian. MC 

f. Furniture item (Desk)  $2, Troy Erickson

Motion by Winkels, seconded by Anderson, to award the bid of the desk to Troy Erickson. MC 

Motion by Freeman, seconded by Anderson, to reinstate the Director of Buildings & Grounds to a Grade 17 on the Stanton Grade. MC 

Personnel 

Motion by Freeman, seconded by Frisk, to approve the contracts for MS Special Education paraprofessionals Brian Mitts, Becki Rassler, Val Murray, Coleman Klimek and Jennifer Dobson at Grade 7 Probationary. MC

Motion by Freeman, seconded by Frisk, to approve the 2018-19 contract for Denise Allshouse, MS Special Education Para, grade 7 Q. MC

Motion by Lund, seconded by Winkels, to approve the 2018-2019 contract for Elementary paras Amanda Burton and JoMarie Michel at Grade 7 Probationary. MC 

Motion by Freeman, seconded by Frisk, to designate Bonnie Madson, Administrative Asst. to the Superintendent as the IOWA for the MDE External User Access Recertification System. MC 

Motion by Winkels, seconded by Anderson, to approve the 2018-2019 contract for Jeff Spandl, handicap bus route driver. MC 

OTHER

Motion by Lund, seconded by Anderson, to approve the Executive Search Service Agreement with MSBA for our Superintendent Search. MC

A meeting will be set up with MSBA. Criteria and planning will be discussed at the Oct. 1 Work Session.  

Motion by Anderson, second by Freeman, to approve placing LCA classroom assistants on the Support Contract at $12 per hour. MC 

Long Range Planning will be one of the topics of the Oct. 1 Work Session looking at options, savings in transportation, utilities, and staffing, as well as educational and programming needs.  

Superintendent Bratlie has been presenting the BUILD 2170 power point at civic organizations. 

Adjourn 

Motion by Winkels, seconded by Longbella, to adjourn the meeting. MC 

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School Board Work Session -

Meeting #6

Monday, October 1, 2018     7:00 PM

High School Media Center

MINUTES

Call to Order

The meeting was called to order with Members Freeman, Longbella, Anderson, Frisk and Winkels present. Also attending was Supt. Bratlie; Principals, Johnson and Regan; Long Range Planning committee community member, Lisa Anderson; Staples World Manager, Halvorson and Recording Secretary, Madson.

The Pledge of Allegiance was recited.

Motion by Frisk, second by Anderson to adopt the agenda as presented.   MC

Marketing

Heather Erholtz presented and reviewed her ideas for a BUILD 2170 marketing campaign. She indicated she would need one point person within the district to funnel information to her and that team captains would be needed for different groups: parents, staff, students, community, etc. At the end of her presentation she stated she is not interested in compensation from the district but is willing to volunteer her time and talents.  

Long Range Planning

Continued discussion regarding the closing of a building - going from 3 to 2 then to 1 building. The advantages to closing one building need to be looked at - money savings as well as efficiencies.  

The option of partnering with CLC for on-line classes, as well as career and technical classes was talked about.  

Freeman suggested looking at our existing programs and evaluating which are the most valuable; pick our best assets to focus on. Another option for opening up space is to relocate the District Office to the Twin Cities Optical building.

Several members were in agreement that BUILD 2170 is more than a building project; the district needs to rebuild its culture

Administration was instructed to develop several scenarios and assign specific dollar amounts to them. Funnel down the ideas and look at one year at a time. What can we do to be in a better position at this time next year?  

Superintendent Search Planning/ Criteria

Board members were instructed to get their criteria picks to Madson who will compile them and update the posting. These will be reviewed at the Oct. 22 Board meeting. A meeting will also be scheduled with MSBA to finalize our superintendent profile and timeline. We need to sell ourselves and what we have to offer.   

Adjournment

Motion by Winkels, second by Frisk to adjourn the Work session. MC

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