Staples Motley School Board Minutes

ISD #2170 SCHOOL BOARD WORK SESSION

MEETING #8 

Monday, Nov. 20, 2017, 6:00 p.m. 

Staples-Motley High School Media Center

MINUTES

 

Call to Order

The meeting was called to order with Freeman, Hoemberg, Lund, Winkels, and Frisk present (comprising a quorum). Member Longbella arrived later.  Also attending were Supt. Bratlie; L. Peterson; the FJJ team; Principals Johnson, Schmidt and Regan, Staples World Manager Halvorson and Recording Secretary Madson.

Motion by Winkels, seconded by Frisk, to adopt the agenda as presented.  MC

Facility Information

Mr. Bratlie presented a power point regarding high performance schools /higher performing students which included building projects he was involved in at the Elk River School District. Other handouts included Effects of Ventilation Change in the Indoor Environment; and the benefits of LEED Certified schools (Leadership in Energy and Environmental Design).  

Adjournment

Motion by Lund, seconded by Hoemberg, to adjourn the Work Session. MC                                       52pnc

ISD #2170

SCHOOL BOARD MEETING #9 

Monday, Nov. 20, 2017, 7:00 p.m. 

Staples-Motley High School Media Center

MINUTES

 

Call to Order

The meeting was called to order with Freeman, Longbella, Hoemberg, Winkels, Lund and Frisk attending (comprising a quorum). Also attending: Supt. Bratlie; Principals Johnson, Schmidt and Regan; SMEA Rep. Schneider; several staff and community members, Staples World Manager, Halvorson and Recording Secretary Madson. 

Motion by Winkels, seconded by Longbella to accept the addition of agenda item 15.1. MC

Motion by Lund, seconded by Frisk, to adopt the agenda. MC

Consent Agenda:

Motion by Frisk, second by Longbella, to approve the Consent Agenda as presented. MC

Finance Items: (Finance Committee Minutes 11-13-17)

The Financial Report was presented

Motion by Frisk, seconded by Lund, to approve the Financial Report and Authorization to Pay Vouchers. MC

Review the Preliminary Levy - The Preliminary Levy was not available at this time. 

Motion by Lund, seconded by Longbella, to pass the Resolution of Certification of Minutes Relating to General Obligation Facilities Maintenance Bond, Series 2017a. Voting in favor:  Freeman, Lund, Hoemberg, Winkels, Longbella  and Frisk;  Opposed: None     MC

Approve the increase of meal reimbursement; Policy # 412; to Breakfast $9.00; Lunch $11.00; and Meal $16.00 as recommended by the Finance Committee. (the current rate is $7.00; $10.00 and $16.00)

Motion by Freeman, second by Lund, to increase the meal reimbursement amount to $9.00 / $11.00/ $16.00 ($36 per day). MC 

Personnel

Motion by Winkels, seconded by Frisk, to approve the reduction of the 2017-2018 contract days for John Koopmann by .048 FTE.  MC

Motion by Winkels, seconded by Lund, to approve the 2017-18 contract for Cindy Koopmann; Ancillary Orchestra Instructor; .048 FTE; frozen at Step 1 BA. MC 

Motion by Freeman, seconded by Longbella, to approve the contract for Heather Sams; Head Speech Coach. MC 

ADDENDUM: Accept the resignation from Arthur Lordbock, High School Math Instructor; effective  Nov. 17, 2017.

Motion by Winkels, seconded by Lund, to accept the resignation from Arthur Lordbock, HS Math; effective Nov. 17, 2017. MC 

Superintendent Search Discussion - Mr. Bratlie left the room while the Board discussed their options.   At the Oct. meeting the Board had decided to do a Supt. search and reviewed a timeline.

After all Board members expressed their concerns and ideas, and options were discussed, it was decided that Longbella and Winkels will visit with Mr. Bralie and ask for a commitment to one or two more years. This commitment could involve more days on site. They will report back to the Board at the Dec. 4 Work Session.

Policy and Curriculum (Policy Committee Minutes Nov. 1, 2017)

Motion by Winkels, seconded by Longbella, to accept and approve the routine review of policies #201 Legal Status of the School Board and #209 Code of Ethics with no revisions;  and policies #102 Equal Educational Opportunity and #203.6 Board Agenda: Consent Agendas with minor MSBA recommended revisions. MC

Motion by Frisk, seconded by Lund, to Approval of Policies #203.5 School Board Meeting Agenda and #208 Development, Adoption, and Implementation of Policies with minor committee recommended revisions.  MC 

Motion by Winkels, seconded by Longbella, to accept and approve the review of Policy #412 Mileage and Expense Reimbursement with the meal reimbursement increases (item #11). MC

Motion by Longbella, seconded by Lund, to adopt the Physical Education/ Health Curriculum Document as presented to the Board in October. MC 

Motion by Frisk, seconded by Winkels, to approve the online submission of the Assurance of Compliance with State and Federal Law Prohibiting Discrimination indicating ISD #2170 is in compliance.   MC 

Adjournment

Motion by Lund, seconded by Frisk to adjourn the meeting. MC

 

Complete minutes can be viewed at: www.isd2170.k12.mn.us

                                       52pnc

ISD #2170

SCHOOL BOARD WORK SESSION MEETING #10 

Monday, Dec. 11, 2017, 6:00 p.m. 

Staples-Motley High School Media Center

MINUTES

 

Call to Order

The meeting was called to order with Freeman, Hoemberg, Longbella, Winkels and Lund present.  Frisk arrived later. Also attending were Supt. Bratlie; Business Manager Boesen; Principals Schmidt and Johnson (Regan arrived later); several staff members and HS students; Staples World Manager, Halvorson and Recording Secretary Madson.  

Motion by Winkels, seconded by Lund, to adopt the agenda as presented.

Long Term Facility/ FJJ

Jeff Schiltz informed the group that their name has been changed to ICS (Innovate, Collaborate, Sustain).

The options as presented earlier were reviewed.

The principals explained pros and cons of different building configurations (Elementary in Staples vs Elementary in Motley; new HS building, etc.)  The board will be asked to make a recommendation to narrow the options down even further.   Community meetings will be held in January and the team will report back to the board at the Feb. 5 work session.

Audit Report / LarsonClifftonAllen

Mary Reedy presented the audit report and declared an unmodified (clean) opinion.  

Weaknesses were cited in 

• Segregation of duty in the Business Office

• Financial statement preparation

• Audit adjustments

Deficiencies included:

• Budget changes in the financial system 

 Authorized bank signers at Mid-Central Federal Savings Bank

Other

Winkels informed the board that they had met with Supt. Bratlie and put out the option of extending his contract.   

Adjournment

Motion by Longbella, seconded by Frisk, to adjourn the meeting.

                                     52pnc

 

Staples World

Mailing Address: P.O. Box 100
Staples, MN 56479
Telephone: (218) 894-1112 - Fax: (218) 894-3570
Toll Free: 1-888-894-1112
E Mail: info@staplesworld.com

Sign Up For Breaking News

Stay informed on our latest news!

Manage my subscriptions

Subscribe to Breaking News feed