Staples-Motley School Board Minutes

ISD #2170

SCHOOL BOARD MEETING #12 

AND 

Budget and Levy Public Discussion

Monday, Dec. 19, 2016, 7:00 p.m. 

Motley School 

Media Center

 

MINUTES

 

Call to Order

The meeting was called to order with Longbella, DiGiovanni, Winkels, Freeman, Hoemberg and Lund present (comprising a quorum). Also attending were Supt. Klamm; Business Manager, Vacek; Principal Halverson; SMEA reps.; several students and staff; Staples World Manager; and Recording Secretary, Madson. The Pledge of Allegiance was recited. 

Motion by Longbella, seconded by Winkels, to adopt the agenda with the deletion of agenda items # 9 and 10. Motion Carried. 

Recognize Public - Chair Freeman thanked everyone for attending. 

Community Forum - Vacek presented the 2016-2017 Budget and Proposed 2017 Property Tax and information on Changes to School Property taxes. No questions or discussion from the public.

Consent Agenda:

Motion by Lund, seconded by Longbella, to approve the Consent Agenda. Motion Carried. 

Finance Items 

Presentation and approval of the 2015-2016 audit by CLA - (presented at the end of the meeting) 

Approval on Current School Year Budget and 2016 Tax Levy, Payable 2017. 

Motion by Longbella, seconded by Winkels, to approve the Current Year Budget and 2016 Tax Levy, Payable 2017 at $1,788,660.26 (an increase of 5.80%) Voting in favor: Longbella, Lund, Winkels and Freeman. Opposed: DiGiovanni and Hoemberg. Motion Carried.

Financial Report

Approval of Financial Report and Authorization to Pay Vouchers

Approve Resolution Directing Administration to Make Recommendations for Reductions in Programs and Positions This is the annual resolution required to allow any future budget reductions to occur. 

Motion by Longbella, seconded by Freeman, to approve the Resolution Directing Administration to Make Recommendations for Reductions in Programs and Positions. Motion Carried. 

Personnel

Motion by Winkels, seconded by DiGiovanni, to accept the retirement request of Cindy Sorenson; eff. Jan. 2, 2017, with permission to post. Motion Carried. 

Thank you to Cindy for her 24 years of service and dedication to the district and we wish her the best in retirement. 

Motion by Lund, seconded by Freeman, to accept the retirement request of Diana Reed; eff. Jan. 2, 2017, with permission to post. Motion Carried.

We thank Diana for her dedication to the district over the past 22 years and wish her the best in retirement. 

Motion by Winkels, seconded by Longbella, to approve the contract for Kayla Vejtasa; Motion Carried. 

Motion by Longbella, seconded by DiGiovanni, to approve the contract for Jeanne Odden. Motion Carried. 

Motion by Winkels, seconded by Longbella, to approve the contract for Jim Rollins. Motion Carried.

Motion by Longbella, seconded by Winkels, to approve the contract for Josi Longbottom. Motion Carried. 

Motion by Longbella, seconded by Lund, to approve the maternity request of Kaycia Ellingsen. Motion Carried. 

Curriculum

Adopt the 2017-2018 School Calendar Option #1 

Motion by Freeman, seconded by Winkels to adopt the 2017-2018 calendar. Following discussion, the motion and seconded were rescinded and this item was tabled. A meeting will be scheduled with two Board members (Freeman and Hoemberg), and Administration to review the calendar. 

Reports 

School Board: FED - Nov. 16 minutes; NJPA - no report 

Principals - Written reports by Johnson and Schmidt. Halverson reported that the Tech Mobile electricity unit is at the MS and that attendance at the Christmas program and concerts was huge. 

Superintendent Klamm issued a “THANK YOU” to outgoing Member DiGiovanni for his service to the district as a School Board member; David Drown will be bringing three firms in for a Facility Study presentation on Jan. 30 prior to the GIANT training; several large grants have been obtained for the Ag Department; the Jan. 3 Activity Day is planned. A thank you from MREA was read for the SM music department performance at the MREA conference. 

SMEA - Teachers are keeping academics on track as we move into the Christmas season! 

Other - MREA ballot - Board members cast their vote for the MREA Board of Directors.

Motion by Winkels, seconded by Longbella, to recess the meeting. Motion Carried.

Upon the arrival of Mary Reedy, of ClifftonLarsonAllen, the 2015-2016 Audit was presented 

• Financial Statements

- Unmodified (“clean”) opinion 

• Internal Control Over Financial Reporting under Government Auditing Standards

- Two material weaknesses:

◊ Segregation of duties

◊ Financial Statement Preparation

• Compliance Reporting Over Financial Reporting under Government Auditing Standards

- No issues noted

• Uniform Guidance (Single Audit)

- Unmodified Opinion

- Major programs - Child Nutrition Cluster

- Compliance finding - One finding related to paid lunch equity

• Minnesota Legal Compliance

- None noted

Adjournment 

Motion by Longbella, seconded by Hoemberg, to adjourn the meeting. Motion Carried.

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SCHOOL BOARD MEETING #13 

Annual Organizational Meeting

Jan. 3, 2017

High School Media Center

 

MINUTES

 

Call to Order 

by Chair Freeman

Oath of Office for Newly Elected Board Members

Newly elected Board Members Winkels, Longbella and Frisk took the Oath of Office. 

Roll Call

Roll call was taken with Freeman, Hoemberg, Lund, Longbella, Winkels and Frisk present (comprising a quorum). Also attending were Supt. Klamm; Principals Halverson and Schmidt; Staples World Manager, Halvorson; and Recording Secretary, Madson. The Pledge of Allegiance was said.

Motion by Longbella, seconded by Winkels, to adopt the agenda as presented. Motion Carried. 

Organizational Items

Elect Board Chair - Acting Chair Freeman called for nominations for Board Chair. Hoemberg nominated Frisk; Lund nominated Freeman; Hoemberg nominated Lund. Acting Chair Freeman called for additional nominations and with no further nominations a vote was taken by a show of hands. Freeman was declared Board Chair. 

Election of Other Officers - Chair Freeman called for nominations for Vice Chair. Longbella nominated Lund. Chair Freeman called three times for additional nominations and hearing none, nominations for Vice Chair ceased and Lund was declared the Vice Chair. Chair Freeman called for nominations for Clerk. Hoemberg nominated himself. Chair Freeman called three times for additional nominations and hearing none, nominations for Clerk ceased and Hoemberg was declared Clerk. Chair Freeman called for nominations for Treasurer. Member Winkels nominated Longbella for Treasurer. Chair Freeman called three times for additional nominations and hearing none, nominations for treasurer ceased and Longbella was declared Treasurer. 

Appoint Person to Perform Duties of the Office of Clerk and Treasurer (Recommended by MSBA- Asst. to Clerk- Bonnie Madson; Asst. to Treasurer-Business Manager) 

Motion by Winkels, seconded by Longbella, to appoint Bonnie Madson as Assistant to the Clerk and Patty Vacek as Assistant to the Treasurer. Motion Carried. 

Appoint Board Members to Serve on Educational Committees. 

Members voiced their intent to serve on the following committees: Freshwater Education District, Bruce Lund and alternate Chad Longbella; NJPA is an elected official: Mary Freeman; NJPA Delegate Assembly, Bryan Winkels; MN State HS League, Dave Hoemberg and Bryan Winkels, Alt.; QCOMP, Mary Freeman; MSBA Legislative Liaison, Greg Frisk; Community Education Advisory Council, Bryan Winkels; Connections HS Ex-Officio Bd. Member, Greg Frisk

The consensus of the Board was to assign a member(s) to the Technology Committee (Winkels); Meet & Confer Committee (Lund and Freeman) and for the Superintendent Evaluation (Freeman and Lund). 

2017-2017 Negotiating Teams: Instructional Group - Lund, Hoemberg and Frisk; Principals, Support Staff, Professionals and Transportation Groups - Winkels and Longbella; Superintendent - Freeman and Winkels

Finance, Facility, Health & Safety and Policy matters will be addressed during Board Work Session rather than at a committee level. 

Designate 2017 School Attorneys, Official Newspaper, Official Depositories, Investment of Funds, Electronic Transfers, and Signature Approvals (1 vote for a-f)

Motion by Longbella, seconded by Winkels, to designate the Year 2017 Support Services as follows: 

a. Official School Attorneys

To name Pemberton Law Office of Fergus Falls and Kennedy & Graven to serve as the official school district attorneys for fiscal year 2017 and that the selection be determined by the administration. Authority also was granted to the administration to employ any other attorney/law firm as deemed necessary. 

b. Official Depositories

To name the following as official depositories for FY 2017: First International Bank and Trust, Unity Bank Central, Mid-Central Federal Savings Bank, Mid-Minnesota Federal Credit Union and other financial institutions which are in compliance with MN Statutes governing school district depositories. 

c. Official Newspaper

To designate The Staples World as the legal and official newspaper for the Staples Motley School District for 2017.

d. Official(s) to Invest Funds

To authorize school officials to invest funds on behalf of the school district: Ms. Vacek and Ms. Marucha

e. Agent(s) to Make Electronic Transfers

To authorize Ms. Vacek and Ms. Marucha to electronically transfer funds to be invested for the district.

f. Signature Approvals

Authorize Superintendent Mary Klamm and Business Manager, Patty Vacek, to execute agreements and/or financial documents as necessary on behalf of the Staples Motley School District. 

Motion Carried

Set School Board Meeting Schedule (Regular and Work Session)

Motion by Winkels, seconded by Hoemberg, to set the Regular meeting date as the second to the last Monday of each month and the Work Sessions on the first Monday of each month; all meetings at 7:00 p.m.

Discussion followed regarding the location and pros and cons of holding all meetings in one location. 

Winkels then amended his motion: to set the regular meeting date as the second to the last Monday of each month and the Work Sessions on the first Monday of each month; all meetings at 7:00 p.m; with all meetings held in the District Office building. Seconded by Hoemberg. Voting in favor: Freeman, Winkels, Lund and Hoemberg. Opposed: Longbella and Frisk Motion Carried. 

Approve resolution to set School Board salaries (Current salary $3,278.64)

Motion by Lund, seconded by Longbella, to keep the 2017 School Board salary at $3,278.64. Motion Carried

OTHER 

Winkels indicated he is currently the person designated to approve Superintendent expense reimbursements and he will continue in that role. 

ADJOURNMENT

Motion by Winkels, seconded by Frisk, to adjourn the meeting. Motion Carried.

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Advertising Deadlines

Deadline for advertisements and copy is Friday, noon.

Staples World

Mailing Address: P.O. Box 100 Staples, MN 56479 Telephone: (218) 894-1112 - Fax: (218) 894-3570 Toll Free: 1-888-894-1112 E Mail: office@staplesworld.com; editor@staplesworld.com

Deadline: Friday, noon

 

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