Staples-Motley School Board Minutes

ISD #2170

SCHOOL BOARD MEETING #26 

Monday, May 22, 2017, 7:00 p.m. 

High school media center

 

MINUTES

 

Call to Order

The meeting was called to order with Frisk, Lund, Hoemberg, Winkels, Freeman and Longbella present (comprising a quorum). Also attending were Supt. Klamm; Principals Johnson, Schmidt and Halverson; Business Manager Vacek; Activities Director, VanOverbeke; approx. 100 parents, staff and students; Staples World Manager Halvorson; and Recording Secretary Madson. The Pledge of Allegiance was recited. 

Motion by Winkels, seconded by Frisk, to adopt the agenda. Chair Freeman welcomed everyone

Consent Agenda:

Motion by Lund, seconded by Winkels, to approve the consent agenda as presented. MC

Finance Items: 

Motion by Longbella, seconded by Frisk, to approve the Financial Report and Authorization to Pay Vouchers. MC

Motion by Longbella, seconded by Winkels to approve the Agreement of Assessment with the City of Staples. MC

Motion by Winkels, seconded by Lund, to approve the HS Counselor position salary at $64,069. MC

Motion by Longbella, seconded by Frisk, to authorize Engebretson and Thoele to electronically transfer funds through June 30, 2017 in the absence of a Business Manager. MC 

Motion by Frisk, seconded by Longbella, to accept the five (5) year copier /printer quote at the corrected amount of $50,037.44. 

Personnel: 

Motion by Winkels, seconded by Hoemberg, to accept the retirement of Bruce Drone, eff. July 31, 2017 with permission to post. MC Thank you, Bruce, for 33 years of dedication to the district. Best wishes for your retirement.

Motion by Frisk, seconded by Lund, to accept the retirement of Sue Bettis, eff. June 30, 2017, with permission to post. MC Thank you, Sue, for your time in MS Food Service. Best wishes in retirement. 

Motion Winkels, seconded by Frisk, to accept the resignation of Sarah Steinkopf, eff. June 30, 2017. MC

Motion by Lund, seconded by Winkels, to accept the resignation of Patty Vacek. MC

22.1 Motion by Winkels, seconded by Frisk, for permission to post for a Business Manager. MC

Motion by Winkels, seconded by Frisk, to accept the resignation Jim Klamm with permission to post. MC

Motion by Frisk, seconded by Freeman, to approve the one year Leave of Absence Request from Kaycia Ellingsen. MC

Motion by Winkels, seconded by Lund, to approve the contract for Eden Tkalcich. MC

Motion by Lund, seconded by Frisk, to approve the 1 year contract for Emily Hoeschen. MC

Motion by Winkels, seconded by Longbella, to approve the 17-18 contract for Mary Kempton. MC

Motion by Longbella, seconded by Frisk, to approve the contract for Craig Waldvogel. MC

Motion by Winkels, seconded by Lund, to approve the 17-18 Head Varsity FB Coach contract for Travis VanOverbeke. Voting in favor: Freeman, Longbella, Winkels and Lund. Nay: Frisk and Hoemberg. MC

Motion by Winkels, seconded by Frisk, to accept the resignation of Cortney Kerfield. MC

A 2017-18 contract was approved for Cortney, but she has accepted a position with another district.

Motion by Lund, seconded by Frisk, to accept the resignation of Jackie Tyrrell; with permission to post. MC

Policies and Curriculum

Motion by Winkels, seconded by Freeman, to adopt Policy #600 Parent Volunteers and Visitors. MC

Motion by Freeman, seconded by Hoemberg, to adopt Policy #320 Student Surveys. MC

Other

Motion by Winkels, seconded by Frisk, to accept the Purchase Agreement for the FED Building at $70,000. MC

Motion by Longbella, seconded by Winkels, to approve the 2017-18 Resolution for Membership in the MSHSL. MC

Motion by Longbella, seconded by Lund, to approve the 2017-2019 Swimming/ Tennis Cooperative Sponsorship agreement with Verndale. MC

Adjourn the Regular Meeting

Motion by Winkels, seconded by Frisk, to adjourn the regular meeting. MC

Reconvene in 

Closed Session to 

discuss negotiation strategy

Motion by Lund, seconded by Winkels to reconvene in Closed Session. MC

Adjourn the Closed Session

Motion by Winkels, seconded by Lund, to adjourn the closed session. MC

Complete minutes are available at www.isd2170.k12.mn.us

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SCHOOL BOARD WORK SESSION Meeting #27

Monday, June 5, 2017 High School Media Center

Immediately following the Special Board meeting

Minutes

 

Call to Order 

The meeting was called to order with Freeman, Frisk, Hoemberg, Longbella, Winkels and Lund present. Also attending were Supt. Klamm; Staples World Manager, Halvorson; and Recording Secretary, Madson.

Motion by Frisk, seconded by Longbella, to adopt the agenda as presented. MC

FJJ update on 

Facility Study

•FJJ will share survey results with the Board in August or Sept. The length of the presentation will determine if it’s done at a Work Session or Regular Meeting. 

•Where do we go from here?

-- Short term - FJJ suggests picking a project that we can fund from long term maintenance dollars 

-- Long term - Set a long term goal

• FJJ will lead us through that discussion.

• They will be conducting a community survey soon

-- Discussion on doing a paper survey and including it in the Cardinal Chronicle, newspaper, etc. Also post on Facebook

Formation of Committees

Current committee assignments were reviewed with an update on each.

FED - Bruce: they hold 6 meetings per year

NJPA - Mary: She attends monthly meetings and sits on 3 committees

NJPA Delegate Assembly: involves an annual meeting and awards banquet

MSHSL - Dave: Hasn’t received any information regarding meetings or duties. He will contact MSHSL or talk to Travis

QCOMP - Mary: New rep will be appointed in July

MSBA - Greg: Hasn’t received any information regarding meetings or duties

Community Ed - Bryan: Meets quarterly with updates from ABE, GED, Early Childhood, Athletics, etc.

CHS - Greg: Monthly meetings which did not always have quorum to conduct business. As CHS moves to a program they will keep a board member on the advisory committee

Technology – Bryan: It has been hard for him to attend these meetings during his work day. The meetings involve budgets, building needs, problem solving, etc.

Meet & Confer - Mary and Bruce: Two meetings were held this year to address staff needs

Supt. Evaluation - Mary and Bruce: Conducted an evaluation which was presented to the board. Probably will not do an evaluation on the interim.

Negotiating Teams: Waiting until we have dollar amounts to work with

Policy- Chad and Bryan: They have met one time since the Committee was reinstated.

Discussion on the need for Finance and Facility committees.

-- The Interim Supt. may not want to attend a lot of evening meetings.

-- Some feel work sessions are a better option, while others feel that committees would be better

-- Keep the committee structure in mind

Possible topics for MSBA Board Training

-- $900 per three (3) hours of training

-- There is an on-line self evaluation model and Mary Freeman will get more information on this

-- Other ideas for training included: Committees; Committee Reports; the Board’s role in hiring and employees; and trust

-- The possibility of Joe from GIANTS being available for a session will be looked into

Board Goal Setting

-- Getting an Interim Supt. in place; then conducting a search for a long term Superintendent

-- Continuing with the Facility Study

-- Personal and professional growth to become cohesive

-- Look at Open Enrollment numbers this fall (increase or decrease) 

-- Develop a strong mentoring system for our administrators

-- Work on building and school culture

-- Marketing our district (identify our audience)

-- Balance the budget / stabilize the Business Office

-- Stay on the course already set

The scheduled July 3 Work Session was cancelled.

Adjournment

Motion by Winkels, seconded by Frisk, to adjourn the Work Session. MC

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Special School Board Meeting #27

Monday, June 5, 2017, 7:00 p.m.

High School Media Center

 

MINUTES

The meeting was called to order with Freeman, Frisk, Hoemberg, Longbella, Winkels and Lund present. Also attending were Supt. Klamm; Staples World Manager, Halvorson; and Recording Secretary, Madson.

Motion by Longbella, seconded by Winkels, to adopt the agenda as presented. MC 

Personnel

Motion by Winkels, seconded by Frisk, to approve the 2017-2018 contract for Steve Jennissen; HS Counselor; MA Step 5 MC

Motion by to approve the contract for Jaime Boesen; Business Manager; GR 23P. MC MF

Motion by Winkels, seconded by Lund, to extend an offer of employment and enter into negotiations with Mr. Ron Bratlie, Interim Supt. MC

Adjournment

Motion by Winkels, seconded by Frisk, to adjourn the Special Meeting. MC

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Staples World

Mailing Address: P.O. Box 100
Staples, MN 56479
Telephone: (218) 894-1112 - Fax: (218) 894-3570
Toll Free: 1-888-894-1112
E Mail: info@staplesworld.com

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