Todd County Commissioners Minutes

Minutes 

Todd County Board of Commissioners 

September 5, 2017

 

Call to Order

The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 5th day of September, 2017 at 9:00 a.m. The meeting was called to order by Chairperson Erickson. The meeting was opened with the Pledge of Allegiance. All Commissioners were present.

Approval of Agenda

On motion by Kneisl and seconded by Kircher, the following motion was introduced and adopted by unanimous vote. To approve the agenda as presented.

Consent Agenda

On motion by Neumann and seconded by Becker, the following motions and resolutions were introduced and adopted by unanimous vote:

To approve the Commissioner’s Meeting Minutes for August 15, 2017 as presented.

To approve a 1-Day Temporary On Sale Liquor License for Whole Farm Education Foundation for September 9, 2017 at the Olive Branch Retreat at 27740 County 98, Grey Eagle, MN in Birchdale Township.

Auditor-Treasurer

On motion by Becker and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the August 2017 Auditor Warrants number 230132 through 230286 in the amount of $954,422.96.

On motion by Kircher and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants number 46828 through 46975 in the amount of $203,345.24.

On motion by Kneisl and seconded by Becker, the following motion was introduced and adopted by unanimous vote: To approve the Health & Human Services Warrants number 701098 through 701270 in the amount of $153,397.12 and Warrants number 512945 through 512982 in the amount of $50,942.54.

On motion by Kircher and seconded by Becker, the following resolution was introduced and adopted by unanimous vote:

REPURCHASE OF 

TAX-FORFEITED 

PROPERTY

WHEREAS, David L. Van Heel has submitted an application for repurchase of the following described tax-forfeited lands: Parcel06-0027900 Sec 19 Twp 128 Rgn 32 Pt GL 3 Desc.r as; comm. at NW corner of Sec 19, E 1939.48 ft, SE’rly 1443.20 ft to PT of beginning, SE’rly 99.90ft, SE’rly 120.07 ft to waterline of Big Swan Lake, NE’rly along waterline to line bearing SE’rly. 

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approves the application for repurchase of tax-forfeited lands submitted by David L Van Heel for Parcel 06-00279000.

On motion by Kneisl and seconded by Neumann, the following resolution was introduced and adopted by unanimous vote:

COUNTY DITCH 

MAINTENANCE 

ASSESSMENTS FOR TAXES PAYABLE 2018

WHEREAS, the Auditor-Treasurer’s office along with the County Ditch Inspector have been proactively working on improving the cash flow balances within Fund-40 County Ditches on a yearly basis to maintain positive cash flow, and;

WHEREAS, per County Board suggestion, recommendations for the July 2016 through June 2017 assessment cycle were discussed at the County Board Worksession on August 15, 2017, and;

WHEREAS, Minnesota Statute allows for the Ditch Authority to approve maintenance fund assessments on a yearly basis without incurring the expense of a public hearing, and;

WHEREAS, it is the goal of the County Board to transition from the past practice of collecting after spending to maintaining a revolving collection comparative to expense trends and to keep assessments occurring as close to real time as possible for the potential property owners affected.

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners in their capacity as the Todd County Ditch Authority hereby approves the Maintenance Fund/Ditch Assessments for the 2018 Tax Payable Year per the attached list.

Commissioners

On motion by Becker and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To authorize the County Board Chair to sign letters of request for action to Senator Gazelka, Representative Kresha and Representative Poston in regards to the EMS system funding crisis.

Public Works

On motion by Kircher and seconded by Becker, the following motion was introduced and adopted by unanimous vote: To approve the Staples Historical Society’s request to reduce the engineering and administration fees by 100% for the Staples Depot Restoration Project.

On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To accept Arlan Bjorstrom’s retirement effective November 30, 2017.

On motion by Becker and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To set the 2017 Fall Road Meeting for November 1, 2017 at 9:00 a.m. at the Long Prairie Public Works Shop.

On motion by Becker and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote:

2017 TRANSFER OF EXCESS MUNICIPAL STATE AID 

CONSTRUCTION FUNDS TO REGULAR STATE AID CONSTRUCTION FUNDS

WHEREAS, Minnesota Statue 162.08, Subdivision 4 (3d), provides that accumulated balances in excess of two years apportionments may be spent on projects located outside of municipalities under 5,000 population when approved solely by resolution of the county board, and;

WHEREAS, Counties having a Municipal State Aid Construction Fund Balance exceeding three years apportionments are subject to a penalty on future year apportionments, and;

WHEREAS, the current State Aid Municipal Construction Fund Account Balance indicates an excess amount of $225,839.00, which would subject Todd County to a penalty reduction on the 2018 State Aid Apportionment.

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners request that the Commissioner of Transportation transfer $225,839 from the Todd County Municipal State Aid Construction Fund Account, in excess of the two years apportionment, into the Todd County Regular State Aid Construction Fund Account.

Ditch Inspector

On motion by Becker and seconded by Kircher, the following resolution was introduced and adopted by unanimous vote: 

HOLD HARMLESS AGREEMENT - 

PRIVATE CROSSING - COUNTY DITCH 32

WHEREAS, Brian Mick is requesting to install a new crossing on his parcel 08-0033600 located on CD32. A Hold Harmless Agreement has been signed and submitted to the Ditch Authority, and;

WHEREAS, an onsite inspection has been done; a Wetland Application has been submitted to the TEP, and;

WHEREAS, the crossing will be a 36” culvert and will be placed at original ditch bottom elevation.  

NOW, THEREFORE BE IT RESOLVED, that the Todd County Ditch Authority gives permission to Brian Mick to install a new culvert crossing into CD32, on his own property, at his own expense.

On motion by Kircher and seconded by Becker, the following motion was introduced and adopted by unanimous vote: The Todd County Ditch Authority approves hiring Corbin Pickar Excavating to excavate and level soil on approximately 480 feet of County Ditch 8 on parcel 26-0014600. The Estimate for the project is $2.00 per foot for a total of $960.

Planning & Zoning

On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To sign agreement with Stearns County to provide advanced septic inspector services.

On motion by Kneisl and seconded by Neumann, the following resolution was introduced and adopted by unanimous vote:

A RESOLUTION 

AUTHORIZING 

TRANSFER OF 

RIPARIAN 

PROTECTION AID FUNDS TO TODD SWCD

AFFIRMING, Todd County accepted Riparian Protection Aid funds on August 1, 2017 by Board Action and directed Planning and Zoning staff to take the lead in buffer enforcement activities, and

WHEREAS, the first payment of FY18 Riparian Protection Aid was received by the county $56,791.50 with a seconded payment expected toward the end of FY 2018 making the total to be received $113,583, and 

WHEREAS, An internal budget detailing expenditure of Riparian Aid Funds has been prepared by the Director of Planning and Zoning with $43,583 available for cost-share of projects that benefit Riparian Areas, and

WHEREAS, utilization of Riparian Protection Aid funds as cost-share to landowners is allowed, and 

WHEREAS, Todd Soil and Water Conservation District Board of Supervisors is experienced and suited to administering cost-share funds to landowners to protect natural resources, and 

NOW THEREFORE BE IT RESOLVED, that Todd County Board of Commissioners authorizes a transfer of $43,583 in Riparian Protection Aid Funds from Fund 01-General Revenue\Planning and Zoning to Fund 79-Todd Soil and Water Conservation District for purposes of cost sharing riparian protection projects.

Sheriff’s Office

On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: to allow Sheriff Asmus to purchase two (2) police vehicles off the State Bid.

Health & Human Services

On motion by Kircher and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the interim emergency environmental health services contract with Stearns County.

On motion by Kneisl and seconded by Becker, the following motion was introduced and adopted by unanimous vote: To accept the resignation of Gloriann Bartels as Homemaker effective August 11, 2017.

Auditor-Treasurer’s Report

The Auditor-Treasurer reported on activities within the office including the Tax Forfeited Land Auction, Finance Committee meetings, Policy & Procedure slideshow for department heads, and ISD 2759 conversion updates.

Commissioner’s Report

The Commissioners reported on the meetings that they had attended. 

Coordinator’s Report

The Coordinator reported on the meetings attended and projects in-progress including current recruitment statuses, hilltop kitchen updates, and health insurance progress updates.

Recess

Chairperson Erickson recessed the meeting until September 19, 2017.

 

auditor WARRANTS

Vendor Name $ Amount

AMERICAN HERITAGE 

    BANK $3,037.00 

BIG BIRCH LAKE 

   ASSOC. 3,629.50 

BUSKER CONCRETE 49,500.00 

CARD SERVICES 

   COBORNS 2,464.66 

CENTRAL ELECTRIC 4,492.50 

CLIFTON LARSON

   ALLEN, LLP 2,000.00 

COMPUTER PROS 4,687.00 

FLEET SERVICES/

   WEX BANK 5,240.56 

GALLAGHER BENEFIT 

   SERVICES INC 2,400.00 

HANSON/DELORES 5,602.00 

LP SANITATION INC 3,405.61 

MORRISON COUNTY 37,143.60 

PHILIP’S REPAIRABLES 

   & COLL. CENTER 10,610.93 

Prairie Lakes Muni. 

   Solid Waste Auth 74,141.67 

WATERGUARDS, LLC 16,634.50 

30 PAYMENTS LESS 

   THAN $2,000 14,544.36 

AMERICAN HERITAGE 

   BANK 41,710.21 

BIG BIRCH LAKE 

   ASSOC 3,347.38 

CEBULLA/PAUL 60,168.84 

GENE-O’S COUNTRY. 

   RESTARUANT LLC 6,125.75 

GOULD/RHONDA M 2,834.00 

GOV’T MANAGEMENT 

   GROUP 4,975.00 

LP OIL COMPANY 14,538.51 

MEINERS/MARCUS 74,012.88 

MN POWER & LIGHT 13,338.09 

MN DEPT OF FINANCE 6,635.00 

NOTERMANN/

   ANTHONY L. 2,522.08 

RESOURCE TRAINING 

   AND SOLUTIONS 246,778.50 

STEP 4,387.25 

TODD CO AUD-TREAS 6,655.00 

32 PAYMENTS LESS 

   THAN $2,000 13,005.53 

AMERICAN HERITAGE 8,552.93 

CENTURY FENCE CO. 4,466.60 

CITY OF LP 13,910.95 

GUSTAFSON/JEAN M 10,150.03 

MINNESOTA POWER 

   & LIGHT 2,098.82 

PETERS LAW OF., P.A 3,026.00 

ROBERT R. SCHROEDER 

   CONST. INC. 31,828.65 

ROSKOP/JUDITH 5,000.00 

STAPLES ADVANTAGE 2,737.76 

VOYANT COMM., LLC 3,392.68 

WEST CENTRAL TECH 

   SERV. AREA 3,450.00 

26 PAYMENTS LESS 

   THAN $2,000 9,374.97 

CARDMEMBER SERV 2,960.30 

GENE-O’S COUNTRY. 

   REST. LLC 5,194.85 

GUSTAFSON/JEAN M 5,995.43 

LP OIL COMPANY 6,536.60 

LP PLUMBING & 

   HTG INC 7,866.76 

STRUCTURAL SPEC. 

   INC 78,295.06 

VERIZON 2,685.16 

20 PAYMENTS LESS 

   THAN $2,000 6,331.50 

Total $954,422.96 

 

commissioners WARRANTS

Vendor Name $ Amount

CENTRAL APPS. INC 12,740.98 

CENTRAL SPECIAL.

    INC 41,126.11 

COMM. OF TRANS. 2,696.25 

ELECTION SYSTEMS & 

   SOFTWARE INC 3,100.00 

JOSH’S AUTOBODY 

   AND TOWING 2,088.00 

KNUTSON, FLYNN & 

   DEANS, P.A. 9,560.00 

LIFE LINK III 3,526.40 

MCIT 2,130.61 

MORRISON CO PUBLIC 

   HEALTH SERV 4,292.93 

NORTHERN BUSINESS 

   PRODUCTS 3,173.91 

NUSS TRUCK & EQUIP 3,407.31 

RJ CONTRACTING & 

   REMODELING LLC 3,690.24 

SHI CORP 7,834.00 

ST CLOUD HOSPITAL 49,223.24 

TODD CO SOLID WASTE 2,363.00 

TRUENORTH STEEL 12,587.05 

TURNKEY/THREE SQ. 

   MARKET 4,462.66 

ZIEGLER INC 4,561.27 

130 PAYMENTS LESS 

   THAN $2,000 30,781.28 

Total $ 203,345.24 

 

HEALTH & HUMAN 

SERVICES WARRANTS

Vendor Name $ Amount

GERARD TREATMENT 

   PROG. 3,877.48 

GREATER MN FAMILY 

   SRVS INC 5,980.52 

MID MN DRUG TESTING 

   INC 2,365.00 

NEXUS INC - MILLE 

   LACS ACADEMY 4,819.26 

NORTHERN PINES 

   MENTAL HLTH CTR 8,129.00 

NORTHWOOD CHILD. 

   SERVICES 5,187.16 

WEST CENTRAL REG 

   JUVENILE CTR 3,479.17 

PAYMENTS LESS 

   THAN $2,000 17,104.95 

Total $50,942.54 

 

Vendor Name $ Amount

ANDERSON FUNERAL 

   HOME - ALEX., MN 3,500.00 

DHS - ANOKA METRO 

   RTC - 412 43,090.00 

DHS - MSOP- MN SEX 

   OFFENDER PROG. 5,766.00 

DHS - SWIFT 18,365.93 

FRESHWATER ED. 

   DISTRICT 15,439.00 

ITEN FUNERAL HOME -

   BROWERVILLE 3,385.00 

RURAL MN CEP INC 12,392.40 

SAND CREEK 

   GROUP LTD 3,618.26 

TODD COUNTY MIS 

   DEPT 4,558.02 

V #15038 - COST EFF 

   HEALTH INS REIMB 2,681.90 

163 PAYMENTS LESS 

   THAN $2,000 40,600.61 

Total $153,397.12 

 

On a motion by Becker and seconded by Neumann, the preceding minutes of the County Board meeting held September 5, 2017 were duly approved by unanimous vote at the Todd County Board of Commissioners at the Regular Board Meeting held on October 3, 2017.

 

Witness my hand and seal:

 

Rodney Erickson, 

Todd County Board 

Chairperson

 

Denise Gaida, Todd 

County Auditor-Treasurer

                                     42pnc

 

Staples World

Mailing Address: P.O. Box 100
Staples, MN 56479
Telephone: (218) 894-1112 - Fax: (218) 894-3570
Toll Free: 1-888-894-1112
E Mail: info@staplesworld.com

Sign Up For Breaking News

Stay informed on our latest news!

Manage my subscriptions

Subscribe to Breaking News feed