Public Notices June 21, 2023

 

Minutes of the 

Meeting of the 

Todd County Board of Commissioners 

May 16, 2023

 

Public Comment

Stan Mensen addressed the County Board with concerns regarding the Little Sauk Legion’s request to combine the properties owned by the legion to simplify to be on one property tax statement instead of four property tax statements and the proposed process of how to accomplish this.

Call to Order

The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 16th day of May, 2023 at 9 a.m.. The meeting was called to order by Chairperson Neumann. The meeting was opened with the Pledge of Allegiance. All Commissioners were present except Commissioner Erickson and Commissioner Noska absent.

Approval of Agenda

On motion by Becker and second by Denny, the following motion was introduced and adopted by unanimous vote: To adopt the agenda as presented with the addition of 4.6 Resignation – Eligibility Worker Kellie Bits & 5.5 2023 Building Improvements for Solid Waste and removal of 9.1 of Long Prairie Shop (Office Area) Roof Replacement.

Consent Agenda

On motion by Denny and second by Becker, the following motions and resolutions were introduced and adopted by unanimous vote:

•To approve the Todd County Board of Commissioner’s Meeting Minutes for May 2, 2023 as presented.

•To approve the resignation of Health Services Manager, Michael Steinbeisser, effective June 2, 2023.

•To approve the resignation of Jacob Fasching as FT Road Deputy effective 5/18/2023.

•To approve the hire of Amy Middendorf as Deputy Recorder, Grade 6, Step 2 at $22.33, start date TBD.

•To approve the hiring of Laura Panuska for the PZ Summer Intern with a start date of 5/22/2023.

•To approve the resignation of eligibility worker Kellie Bitz, May 26, 2023.

Auditor-Treasurer

On motion by Denny and second by Becker, the following motion was introduced and adopted by unanimous roll call vote:  To approve the Commissioner Warrants number (ACH) 402548 through 402584 in the amount of $33,491.59 and (Regular) 56956 through 57003 in the amount of $58,255.16 for a total of $91,746.75.

On motion by Becker and second by Denny, the following motion was introduced and adopted by unanimous roll call vote:  To approve the Health & Human Services Commissioner Warrants number (ACH) 804016 through 804096 and (Regular) 710507 through 710581 for a total of $101,391.85.

On motion by Denny and second by Becker, the following motion was introduced and adopted by unanimous roll call vote:  To approve the Health & Human Services SSIS Warrants number (ACH) 600918 through 600933 and (Regular) 517350 through 517368 for a total amount of $71,938.92.

On motion by Becker and second by Denny, the following motion was introduced and adopted by unanimous vote:  To reappoint Paul Hartmann to the Sauk River Watershed District Board of Managers for the 3-year term set to begin on July 1, 2023.

On motion by Denny and second by Becker, the following motion was introduced and adopted by unanimous vote:  To approve the bid from Lightway Construction in the amount of $13,541.85 for building improvements at the Solid Waste department.

Todd Wadena Community Corrections

On motion be Becker and second by Denny, the following resolution was introduced and adopted by unanimous vote:  

RESOLUTION APPOINTING THE HONORABLE DOUGLAS CLARK 

TO THE TODD-WADENA 

COMMUNITY CORRECTIONS

 EXECUTIVE COMMITTEE 2023

This is a resolution appointing the Honorable Douglas Clark to the Todd-Wadena Community Corrections Executive Committee.

WHEREAS, On January 3, 2023, the Boards of Commissioners in Todd and Wadena Counties appointed membership to the Executive Committee, and  

WHEREAS, The District Court Judge position on the Executive Committee is currently open following the resignation of the Honorable Daniel Benson from the Executive Committee in May, 2023, and

WHEREAS, The Honorable Douglas Clark, Judge of District Court, Wadena County, MN, has agreed to fill the vacant position, and

THEREFORE, IT IS RESOLVED that the Honorable Douglas Clark be appointed to the Todd-Wadena Community Corrections Executive Committee to serve in the capacity of District Court Judge.

Central Minnesota EMS (CMEMS) Region Update

Marion Larson, Regional EMS Coordinator shared an update with the County Board of their EMS coordination support and struggles to obtain stable and adequate funding since its inception.

Todd County Fair Board

On motion by Becker and second by Neumann, the following motion was introduced and adopted by unanimous vote:  To grant the Todd County Fair Board additional access to the Todd County Fairgrounds for fair preparations starting the week of June 25 - July 1, 2023 with waiving of the rental fees.  Utilities reimbursement will be provided by the Todd County Fair Board for this additional time frame.

Public Works

On motion by Denny and second by Becker, the following motion was introduced and adopted by unanimous vote:  Approve attached engineering agreement from Widseth for the Bridge 77501 Replacement Project.

Planning & Zoning

On motion by Denny and second by Becker, the following resolution was introduced and adopted by unanimous vote:  

Final Plat Approval – 

“Clarissa Amish Cemetery”

WHEREAS, Applicants and property owners Joseph E. Bontrager and Ella E. Bontrager applied to subdivide a property that is described as Northwest Quarter of the Northeast Quarter in Section 29 of Eagle Valley Township with the plat to be known as ‘Clarissa Amish Cemetery’,

WHEREAS, Clarissa Amish Cemetery consists of Block 1, Lot 1, 2.10 Acres located in Agricultural and Forestry One Zoning District in Eagle Valley Township,

WHEREAS, On March 2, 2023, the Todd County Planning Commission recommended the following property be considered for Subdivision pursuant to Todd County Subdivision Regulation and Ordinance:   

That part of the Northwest Quarter of the Northeast Quarter of Section 29, Township 131 North, Range 34 West, Todd County, Minnesota, described as follows: 

Beginning at the southeast corner of said Northwest Quarter of the Northeast Quarter; thence North 89 degrees 50 minutes 55 seconds West, assumed bearing, along the south line of said Northwest Quarter of the Northeast Quarter, 331.58 feet; thence North 00 degrees 34 minutes 18 seconds West 274.40 feet; thence South 89 degrees 50 minutes 55 seconds East 335.45 feet to the east line of said Northwest Quarter of the Northeast Quarter; thence South 00 degrees 14 minutes 14 seconds West, along said east line, 274.38 feet to the point of beginning.

WHEREAS, On March 21, 2023, the Todd County Board of Commissioners considered the Preliminary Plat for the above described property and approved the Clarissa Amish Cemetery preliminary plat with four (4) conditions,

1. Applicant shall remain compliant with applicable local, state or federal regulations related to operation of the cemetery.

2. Declare a cemetery official and an alternate that will be responsible for following state rules and provide contact information to the County to be recorded with the final plat.

3. Maintain a list of individuals buried and exact location within the cemetery.

4. Cemetery plot must be completely fenced off with boundaries clearly identified. All burial sites must remain inside of the fenced area.

WHEREAS, the Planning & Zoning Department has completed the necessary final plat review and find that all items required for final plat approval have been completed. 

NOW, THEREFORE BE IT RESOLVED, the final plat of “Clarissa Amish Cemetery” be approved as presented.

On motion by Becker and second by Denny, the following resolution was introduced and adopted by unanimous vote:

Final Plat Approval – 

“Holst Acres 1st Addition”

WHEREAS, Applicants Harold F and Marilyn A Holst applied to subdivide a property owned by Darren D and Sheri L Holst along with Harold F and Marilyn A Holst that is described as:

Parcel #25-0060900

The East 254.00 feet of Lot 1, Block 2, HOLST ACRES, Section 06, Township 133 North, Range 32 West, Todd County, Minnesota.

and

Parcel #25-0003501

That part of the Northeast Quarter of the Northeast Quarter of Section 6, Township 133 North, Range 32 West, Todd County, Minnesota, described as follows:

Commencing at the Northeast corner of said Section 6; thence South 89 degrees 42 minutes 23 seconds West, bearings are based on the North American Datum of 1983, along the north line of said Section 6, a distance of 300.34 feet to the west line of the East 300.00 feet of said Northeast Quarter of the Northeast Quarter; thence South 2 degrees 25 minutes 50 seconds West along said west line, a distance of 600.68 feet to the south line of the North 600.00 feet of said Northeast Quarter of the Northeast Quarter, said point being the point of beginning; thence continuing South 2 degrees 25 minutes 50 seconds West along said west line, a distance 422.78 feet to the south line of said Northeast Quarter of the Northeast Quarter; thence South 86 degrees 28 minutes 39 seconds West along said south line, a distance of 769.61 feet to the east line of the West 250.00 feet of said Northeast Quarter of the Northeast Quarter; thence North 2 degrees 34 minutes 28 seconds East along said east line, a distance of 1066.98 feet to the north line of said Northeast Quarter of the Northeast Quarter; thence North 89 degrees 42 minutes 23 seconds East along said north line, a distance of 200.25 to the east line of the West 450.00 feet of said Northeast Quarter of the Northeast Quarter; thence South 2 degrees 24 minutes 28 seconds West along said east line, a distance of 600.75 feet to the south line of the North 600.00 feet of said Northeast Quarter of the Northeast Quarter; thence North 89 degrees 42 minutes 23 seconds East along said south line, a distance of 564.91 feet to the point of beginning.

Said parcel contains 10.6 acres, more or less, and is subject to all restrictions, reservations and easements of record, if any.

Located in Section 6 of Villard Township with the plat to be known as ‘Holst Acres 1st Addition’,

WHEREAS, Holst Acres 1st Addition consists of 2 lots; Block One Lot 1, 3.6 Acres and Lot 2, 10.6 Acres, located in Residential - 2 zoning in Villard Township,

WHEREAS, On January 5, 2023, the Todd County Planning Commission recommended the following property be considered for Subdivision pursuant to Todd County Subdivision Regulation and Ordinance:   

Parcel #25-0060900

Lot 1, Block 1, HOLST ACRES 1ST ADDITION, Section 06, Township 133 North, Range 32 West, Todd County, Minnesota.

and

Parcel #25-0003501

Lot 2, Block 1, HOLST ACRES 1ST ADDITION, Section 06, Township 133 North, Range 32 West, Todd County, Minnesota.

WHEREAS, On January 17th, 2023, the Todd County Board of Commissioners considered the Preliminary Plat for the above described property and approved the Holst Acres 1st Addition preliminary plat with 1 condition,

1.Applicant must abide by all other applicable federal, state and local standards.   

WHEREAS, the Planning & Zoning Department has completed the necessary final plat review and find that all items required for final plat approval have been completed. 

NOW, THEREFORE BE IT RESOLVED, the final plat of “Holst Acres 1st Addition” be approved as presented.

On motion by Becker and second by Denny, the following resolution was introduced and adopted by unanimous vote:

Final Plat Approval – “Finally Home” 

WHEREAS, Applicant William A. Dukowitz applied to subdivide a property owned by Tony Dukowitz that is described as: Southeast Quarter of the Southeast Quarter of the Southeast Quarter.

Located in Section 11 of Staples Township with the plat to be known as “Finally Home”,

WHEREAS, Finally Home consists of 1 lot; Block One Lot 1, 5 Acres, located in Residential - 2 zoning in Staples Township,

WHEREAS, On April 6, 2023, the Todd County Planning Commission recommended the following property be considered for Subdivision pursuant to Todd County Subdivision Regulation and Ordinance:   

North half of the Southeast Quarter of the Southeast Quarter of the Southeast Quarter, Section 11, Township 133 North, Range 33 West, Todd County, Minnesota.

WHEREAS, On April 18, 2023, the Todd County Board of Commissioners considered the Preliminary Plat for the above described property and approved the Finally Home preliminary plat with 2 condition,

1. Two sewer sites shall be identified prior to final platting.

2. Applicant must abide by all other applicable federal, state, and local standards.

WHEREAS, the Planning & Zoning Department has completed the necessary final plat review and find that all items required for final plat approval have been completed. 

NOW, THEREFORE BE IT RESOLVED, the final plat of “Finally Home” be approved as presented.

On motion by Denny and second by Becker, the following motion was introduced and adopted by unanimous vote:  To grant the conditional use permit to parcel 06-0044601 with the following conditions:

1. Applicant must obtain permitting and/or licensing from additional governmental agencies as necessary. 

2. Submission of Interconnection Agreement with the electric service provider prior to issuance of a land use permit.

3. Construction of additional solar arrays shall require the review of the Planning Commission.

4. Written statement to be received from the owner or provider company containing the plan for legal disposal of the panels.

On motion by Becker and second by Denny, the following motion was introduced and adopted by unanimous vote:  To grant the conditional use permit on parcel 21-0021000 with the following conditions:

1. Hours of operation shall be limited to ½ hour before sunrise to ½ hour after sunset, Monday through Saturday. 

2. Applicant must maintain dust control procedures within the pit area.

3. Applicant shall be responsible for maintenance of the township road approaching Highway 71.  

4. Applicant must abide by all other applicable federal, state, and local standards.

On motion by Becker and second by Denny, the following motion was introduced and adopted by unanimous vote:  To grant the conditional use permit on parcel 22-0014100 with the following conditions:

1. Permit shall be limited to the three structures identified in the application. Additional greenhouses shall require the review of the Planning Commission. 

2. Applicant must obtain land use permits for construction of additional greenhouses.

3. There shall be no parking nor loading/unloading or materials within the road right of way. 

4. Applicant must abide by all other applicable federal, state, and local standards.

On motion by Denny and second by Becker, the following motion was introduced and adopted by unanimous vote:  To grant the conditional use permit to parcel 22-0024500 with the following conditions:

1. Applicant must obtain permitting and/or licensing from additional governmental agencies as necessary. 

2. Submission of Interconnection Agreement with the electric service provider prior to issuance of a land use permit.

3. Construction of additional solar arrays shall require the review of the Planning Commission.

4. Written statement to be received from the owner or provider company containing the plan for legal disposal of the panels.

On motion by Neumann and second by Becker, the following motion was introduced and adopted by unanimous vote:  To remand the conditional use permit on parcel 22-0014100 with the following conditions back to the Planning Commission:

1. All existing fencing shall be maintained for screening purposes as long as the proposed use continues to exist. 

2. All salvage vehicles must be kept within the fence in area of the property. 

3. All waste/automotive fluids must be disposed of in a manner that complies with all applicable federal, state, and local standards. 

4. Applicant must abide by all other applicable federal, state, and local standards 

County Board also requests the Planning Commission to notify the City of Browerville of the proposal and ensure that the footprint size of the area is not changing.

Todd County Soil & Water

On motion by Becker and second by Denny, the following motion was introduced and adopted by unanimous vote: To approve of the MPCA Feedlot Program Annual Report for 2022.

Administration

On motion by Denny and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the Board Room Technology project with AVI Systems for $77,329.92 from ARPA Funds.  

County Auditor-Treasurer’s Report

The County Auditor-Treasurer reminded that the 1st half Real Estate taxes were due on May 15, 2023.

County Commissioner’s Report

The Commissioners reported on meetings and events attended.

Commissioner Denny attended the solid waste committee meeting.

Commissioner Becker attended the Finance Committee, TWCC, Personnel, MTWCHB, Dept Head, SWCD Board, Rainbow Rider, met with representative from Congresswoman Fischbach’s office.

Commissioner Neumann attended the MTWCHB meeting, Solid Waste Committee, met with representative from Congresswoman Fischbach’s office along with numerous county committee meetings.

County Coordinator’s Report

The County Coordinator reported on Finance Committee, Personnel Committee, Personnel Board of Appeals, TWCC Executive Committee, Finance Committee, Dept Head, Sourcewell, CPT Software Committee, Solid Waste Committee and meeting with Sytek regarding future broadband plans and will continue conversations with all potential providers, meeting with Douglas Co Public Works regarding surveying, Personnel and met with the representative from Congresswoman Fischbach’s office.

Adjourn

On motion by Denny and second by Becker, the meeting was adjourned for the month of May 2023.

 

COMMISSIONER WARRANTS

VENDOR NAME AMOUNT 

AMERICAN COMMUNICATIONS 

INC $3,750.00 

AMERICAN SOLUTIONS 

FOR BUSINESS $5,181.64 

CHAMBERLAIN OIL 

COMPANY $2,549.57 

COMPASS MINERALS 

AMERICA $22,491.62 

D & D AUTO REPAIR $6,555.30 

DAKOTA WHOLESALE 

TIRE $2,858.00 

EMERGENCY AUTOMOTIVE 

TECH $8,531.27 

HILLYARD $2,026.72 

JENKINS IRON & STEEL 

INC $2,750.00 

LONG PRAIRIE LEADER $2,602.00 

MID COUNTY FABRICATING, 

INC $3,319.48 

MIDSTATES EQUIP AND 

SUPPLY $2,470.15 

NUSS TRUCK & EQUIP $2,304.70 

72 PAYMENTS LESS 

THAN $2,000 $24,356.30 

Total: $91,746.75 

 

HEALTH & HUMAN SERVICES 

WARRANTS

VENDOR NAME           $AMOUNT 

V# 15478 - COST EFF HEALTH 

INS $2,407.72 

DHS - SWIFT $6,474.73 

V# 11481 - COST EFF 

HEALTH INS $2,016.56 

RURAL MN CEP INC $13,240.31 

WILLIAMS DINGMANN FAMILY 

FUNERAL - LONG PRAIRIE $3,500.00 

151 PAYMENTS LESS 

THAN $2,000 $73,752.53 

Total: $101,391.85 

 

VENDOR NAME AMOUNT 

#17324 $4,094.48 

HEARTLAND GIRLS 

RANCH $9,780.00 

HOLISTIC FAMILY 

EDUCATION SRVS $6,445.87 

#17302 $3,231.90 

LITTLE SAND GROUP 

HOME $8,316.00 

NORTHERN PINES MENTAL 

HLTH CTR INC $2,280.00 

PINEHAVEN YOUTH AND 

FAMILY SRVS INC $9,228.70 

# 17183 $2,321.70 

STEP $6,477.77 

VILLAGE RANCH INC $2,797.80 

25 PAYMENTS LESS 

THAN $2,000 $16,964.70 

Total: $71,938.92 

 

On a motion by Denny and second by Noska, the preceding minutes of the County Board meeting held May 16th, 2023 were duly approved by unanimous vote at the Todd County Board of Commissioners at the Regular Board Meeting held on June 6th, 2023.

 

Witness my hand and seal:

Randy Neumann, County Board Chairperson

 

Denise Gaida, Todd County Auditor-Treasurer

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Minutes of the Emergency Board Meeting of the Todd County Board of 

Commissioners held on 

May 24, 2023

 

Call to Order

The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 24th day of May, 2023 at 8:30 a.m. The meeting was called to order by Chairperson Neumann. The meeting was opened with the Pledge of Allegiance. All Commissioners were present.

Moment of Silence

The Todd County Board of Commissioners extends thoughts and prayers to the family of Todd County Commissioner Rodney Erickson upon the news of his death.  A moment of silence was held in honor of Commissioner Erickson.

Approval of Agenda

On motion by Becker and second by Noska, the following motion was introduced and adopted by unanimous vote: To adopt the agenda as presented.

Commissioners

On motion be Denny and second by Noska, the following resolution was introduced and adopted by unanimous vote:  

DECLARATION OF VACANCY IN THE OFFICE OF TODD COUNTY COMMISSIONER – DISTRICT 3

WHEREAS, the Todd County Board of Commissioners extend their sympathies to the family of Todd County Commissioner Rodney Erickson with the recent news of his death, and;

WHEREAS, the Todd County Board of Commissioners value Commissioner Erickson’s service on the board and to the Todd County Community for the last 10+ years.

WHEREAS, pursuant to Minnesota Statute 351.02, every office shall become vacant on the happening of certain events before the expiration of the term of such office including the death of the incumbent.

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners does hereby declare a vacancy in the Office of Todd County Commissioner – District 3.

Auditor-Treasurer

On motion by Noska and second by Denny, the following resolution was introduced and adopted by unanimous rollcall vote:  

RESOLUTION TO CALL A SPECIAL ELECTION FOR THE

OFFICE OF COUNTY COMMISSIONER – DISTRICT 3

WHEREAS, the Todd County Board of Commissioners has declared a vacancy in the Office of Todd County Commissioner – District 3 due to the death of Commissioner Rodney Erickson, and;

WHEREAS, the remainder of the term for the vacant position exceeds one year, and;

WHEREAS, in order to fill the position as expediently as possible, the County Board of Commissioners must hold a special election pursuant to Minnesota Statute 375.101, Subd. 1.

WHEREAS, under Minnesota Statute 205.10, Subd. 3a(a), a special election must be held on the second Tuesday of February, April, May, August or the first Tuesday after the first Monday in November.

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners does hereby call for a Special Election to fill the vacancy in the office of the Todd County Commissioner for the 3rd District which includes the municipalities of Long Prairie City, Long Prairie Township and Reynolds Township.

BE IT FURTHER RESOLVED, alternatively, that in the event three or more candidates file for the open seat, a Special Primary Election shall be held in the 3rd District on August 8, 2023 and a Special General Election shall be held in the 3rd District on November 7, 2023.

BE IT FURTHER RESOLVED, that in the event that two or fewer candidates file for the open seat, a Special General Election shall be held in the 3rd District on August 8, 2023.

BE IT FURTHER RESOLVED, that any proper notices of these special elections shall be given, that the nomination and election of candidates be conducted, and all things pertaining thereto be done as provided relevant to Minnesota law.

Adjourn

On motion by Becker and second by Noska, the meeting was adjourned for the month of May 2023.

On a motion by Denny and second by Noska, the preceding minutes of the Emergency County Board meeting held May 24, 2023 were duly approved by unanimous vote at the Todd County Board of Commissioners at the Regular Board Meeting held on June 6, 2023.

 

Witness my hand and seal:

Randy Neumann, 

County Board Chairperson

 

Denise Gaida, Todd County Auditor-Treasurer

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